S04 - Pre-Bid 2nd Site Visit Agenda - 506-20-102.pdf

PRE-BID SITE VISIT AGENDA

2nd Site Visit

Date: May 4, 2023, Time: 11:00am

SOLICITATION NO. 36C25023B0027

Project: 506-20-102 Upgrade Basement Building 1W

1. Attendees to fill out the sign-in sheet. Introductions of VA personnel.

2. Contracting Specialist will review the following:

• The solicitation, plans, and specifications are located at Contract Opportunities (https://sam.gov/content/opportunities) and is the only official site to obtain these documents. Any amendments will also be posted here. Offerors are responsible for periodically checking for updates. All amendments shall be acknowledged with bid submission.

• The magnitude of project 506-20-102 is between $5,000,000.00 and $10,000,000.00. The completion time for the project is Four Hundred and Fifty (450) calendar days from the issuance of the Notice to Proceed.

• In accordance with Public Law 109-461 and VAAR clause 852.219-10 this is a Service-Disabled Veteran Owned Small Business set-aside acquisition. Only offers from verified SDVOSBs registered in the Vendor Information Pages (VIP) database (https://veterans.certify.sba.gov) at the time of proposal submission are eligible for consideration. Any bids received from companies not verified shall be rejected. A bidder whose verification expires between the date of bid receipt and contract award shall not be eligible for award.

• NAICS code 236220 applies with a Small Business Size Standard of $45.0 Million.

• Prospective bidders are advised that all questions must be submitted in writing utilizing the RFI form included as an attachment to the Solicitation to the Contract Specialist, email: william.krienke@va.gov. Any information provided by the VA during this pre-bid meeting and site visit in response to questions and clarifications is unofficial until it has been approved and provided in writing by the Contracting Officer. RFIs will be answered via an Amendment posted to Contract Opportunities. Deadline for submission of RFIs for this solicitation is Thursday, May 11, 2023, at close of business.

• FAR clause 52.229-3 applies. The contract price shall include all applicable Federal, State, and local taxes and duties.

• Annual Form VETS-4212 Federal Contracting Reporting must be on file with the Department of Labor before award. Award cannot be made to a company that does not have a current VET-4212 filing.

• Bids must be received by no later than May 30, 2023, 1:00 PM. Bids received after that date and time, subject to Amendment, shall be considered late unless an exception applies. Bid opening to be held in Ann Arbor, MI by Richmond L. McCloud.

• The Construction Wage Requirements (formerly Davis-Bacon Act) is applicable to the resulting contract; a Wage Determination is included with the Solicitation and may be updated by Amendment.

• The Buy American Act applies to the resulting contract. Reference FAR 52.225-9 and -10.

• The purpose of the site visit is for bidders to ascertain the nature and locations of the work and the conditions affecting the work or its cost.

https://sam.gov/content/opportunities https://veterans.certify.sba.gov/

• Contractor employees may be required to undergo Tuberculosis, Influenza or other contagious disease screening prior to being authorized to work on-site. Screening is per individual VA Medical Center policy and shall be reviewed and discussed at the pre-construction conference.

• IMP BIDDER INFO. Page #6, Item #7. VAAR 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction. Make sure it’s filled out and signed.

3. COR will discuss the following as needed:

• Scope of work on the project

• Reference drawings

• VA specifications

• Parking/Storage during construction

4. Site visit to follow, sign-in sheet is attached.

I conducted the Pre-Bid Conference on above date and time:

William Krienke Contracting Specialist

Cc: Solicitation file; COR