UNSPSC 80161800: Office equipment rental or leasing services

A service involving the rental or leasing of office equipment

UNSPSC 80161800 Office equipment rental or leasing services is a Class code that covers state and local procurement of equipment leases and short-term rentals spanning conference facilities with bundled audiovisual and catering services, office trailers and portable containers, mailroom equipment including multi-function copiers and automated mail processing systems, and general-purpose equipment rental without operator (aerial lifts, compressors, generators, forklifts, light towers, and related consumables). State agencies, counties, cities, and school districts solicit under this code. Minnesota Pollution Control Agency (MPCA) emerges as a repeat buyer, with four recent bids posted between July and October 2026 for conference facilities covering room rental, catering, audiovisual equipment, and lodging at locations across Minnesota. The City of Fort Worth, County of Orange, Jackson County Missouri, Cal Expo (California Exposition & State Fair), and San Antonio Independent School District also posted recent opportunities.

Activity concentrates in Minnesota, California, Texas, Missouri, and Connecticut, with the most recent solicitations spanning August through October 2026. Representative opportunities include MPCA's request for conference facilities for a Stabilization Pond Seminar (May 4–6, 2027, RFB 37738, due October 28, 2026 through SWIFT); Cal Expo's IFB # CSF-26-1097 for office trailer and container rental supporting State Fair operations (due September 30, 2026); the City of Fort Worth's RFP 26-0300 for mailroom equipment lease with a 30% small business participation goal and operational requirement before November 29, 2026 (due October 1, 2026, extended by addendum); County of Orange Sheriff-Coroner's IFB #060-3093401-MB for equipment rental without operator across multiple equipment categories with 24-hour delivery and a 5% OCLSB/DVBE preference (due July 31, 2026); Jackson County Missouri's ITB 26-023 for digital copier-based multi-function equipment (36-month initial term, due June 16, 2026); and San Antonio ISD's RFP 26-022 for district-wide multi-function copy and print solution (due August 18, 2026). Most solicitations require electronic submission, insurance documentation, and references; several impose small business or disadvantaged-business participation goals or preferences.