IFB # CSF-26-1097 Office Trailer/Container Rental for State Fair

California Exposition & State Fair (Cal Expo) is requesting bids for office trailer and container rental to support annual State Fair operations under IFB # CSF-26-1097, with bids due September 30, 2026 at 4:00 p.m. and questions due by September 22 at 5:00 p.m. Small Business and Disabled Veteran Business Enterprise (SB/DVBE) companies are encouraged to bid; the Small Business Preference program is included in this solicitation.

The scope includes rental of various trailer and container types — 8' x 20' roll-off offices, 8' x 10' roll-off offices and containers, 12' x 60', 12' x 50', and 12' x 40' office trailers, 10' x 48' roll-off containers, ADA-compliant ramps, and air purifiers — all meeting ADA standards. All services include delivery, setup, breakdown, and pickup. Equipment is required at Cal Expo, 1600 Exposition Boulevard, Sacramento, California. The State Fair operates annually for 17 days beginning mid-September; the rental period extends approximately August 15 through October 15 each year, with the 2027 fair scheduled for September 17 through October 3, 2027.

The contract term runs August 15, 2027 through October 15, 2030. Board of Directors approval is required for contracts exceeding $100,000. Bidders must propose 30-day rental rates for each item, with all costs including delivery, setup, breakdown, pickup, stair setup and breakdown, applicable taxes, fees, maintenance, and repairs. The contractor must maintain an operating facility within 100 miles of Cal Expo and guarantee same-day repair or replacement response within four hours any day of the week. Contractor liability insurance must include minimum coverage of $1,000,000 per occurrence; all employees must maintain workers' compensation coverage.

Bidders must submit three references for similar services within the last five years and certifications if claiming SB/DVBE status. Award will be made to the lowest responsive responsible bidder. Cal Expo reserves the right to contract with multiple vendors. The proposed award date is October 2, 2026.