55693-2026-RFP-copier fleet

The Effingham County School District in Georgia is issuing a Request for Proposal (RFP) for the leasing of a copier fleet comprising approximately 48 units distributed across multiple school district locations. The procurement seeks pricing quotations for both 48-month and 60-month lease terms to allow the district to evaluate cost-effectiveness across different contract periods. The copier fleet specifications include machines with varying speeds, with the majority operating at standard speeds and a subset of six color machines strategically located at key facilities including the BOE Central Office, Southeast Henry County High School drama department, and the nutrition office. An addendum to the original RFP clarifies equipment specifications, including a correction to one machine's speed specification from 86 pages per minute to 70 pages per minute, and identifies the color machine locations within the district. The RFP was posted on April 20, 2026, with a submission deadline of May 8, 2026. No pre-bid conference is scheduled; all questions and inquiries must be directed to the contact person identified in the bid documents through the specified communication methods. Bidders should submit proposals in accordance with the format and submission procedures detailed in the primary RFP documents.

The available documentation does not specify set-aside designations, disadvantaged enterprise restrictions, or preferences for particular types of organizations responding to this procurement. No incumbent vendor or current contractor information is provided in the materials reviewed. Similarly, the available RFP documents do not disclose the anticipated award value, budget range, or total contract value for the copier fleet leasing agreement. Bidders should refer to the complete RFP documentation and the Effingham County School District website for comprehensive specifications regarding equipment requirements, lease terms, pricing structures, evaluation criteria, and any additional clarifications or addendums that may be posted prior to the May 8, 2026 deadline.