Digital Copier Based Multi-Function Equipment

Jackson County, Missouri is issuing an Invitation to Bid (ITB 26-023) for digital copier-based multi-function equipment to support various county departments. The procurement seeks a 36-month initial term contract with two optional 12-month extensions, allowing the County flexibility in equipment sourcing and potential cost management. Respondents must submit all bids online through the Bonfire Portal at https://jacksongov.bonfirehub.com, with a deadline of June 16, 2026. All questions regarding specifications, forms, or general conditions must be received by 5:00 p.m. CDT on June 9, 2026. All pricing must be quoted on an FOB Destination basis with the bidder responsible for all shipping, packing, and drayage charges. Bids remain binding for 90 calendar days following the response deadline unless the respondent agrees to an extension at the County's request. The County reserves the right to split awards, reject any or all bids, waive technical defects, and select the bid(s) deemed most advantageous to its operations.

Respondents must be registered and in good standing with the Missouri Secretary of State and cannot be delinquent on taxes payable to Jackson County or other local government entities with which Jackson County has tax verification agreements, particularly for contracts exceeding $150,000 annually. Contractors must provide proof of federal work authorization program enrollment and sign affidavits confirming they do not knowingly employ unauthorized aliens. All contractors must maintain comprehensive insurance coverage including commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 annual aggregate, commercial automobile liability insurance of at least $1,000,000 combined single limit, workers' compensation coverage at statutory limits with employers' liability of $500,000 per accident, and excess/umbrella liability coverage of at least $1,000,000 per occurrence and aggregate. Insurance providers must have an A.M. Best rating of "B+ V" or better or be Lloyd's of London and licensed in Missouri. Jackson County will give preference to commodities manufactured, mined, produced, or grown within Missouri when quality is equal or better and delivered price is the same or less. Certificates of Insurance must be filed with the County's Director of Finance and Purchasing within ten calendar days of request or before commencement of work.