NIGP 98559: Office Machines, Equipment, and Accessories Rental or Lease (Not Otherwise Classified)

NIGP 98559 Office Machines, Equipment, and Accessories Rental or Lease (Not Otherwise Classified) is an Item code covering short-term and ongoing rentals of office and support equipment that state and local governments deploy across departments, agencies, and event operations. Recent solicitations show state and local buyers leasing multifunction printer-copiers and related mailroom systems for administrative operations; audio-visual and presentation equipment for conferences and public events; office trailers and modular containers for temporary facilities and emergency operations; and general equipment rental platforms spanning aerial platforms, generators, compressors, forklifts, and climate-control units. Issuing bodies span state environmental and compliance agencies, county sheriffs and administrative departments, independent school districts, cities, and special-purpose authorities. The Minnesota Pollution Control Agency (MPCA) appears repeatedly as a repeat buyer of conference facilities bundling room rental, catering, AV equipment rental, and lodging for technical seminars across multiple fiscal periods.

Activity concentrates in Minnesota, California, Texas, Missouri, and Nevada. Recent representative opportunities include the MPCA requesting bids for conference facilities for a Stabilization Pond Seminar May 4–6, 2027, with responses due October 28, 2026, through the SWIFT Supplier Portal (RFB Solicitation 37738); Cal Expo in Sacramento soliciting bids for office trailer and container rental through October 15, 2030, under IFB #CSF-26-1097 with a Small Business and Disabled Veteran Business Enterprise preference (bids due September 30, 2026); the City of Fort Worth requesting proposals for mailroom equipment lease with a 30% small business participation goal and a November 29, 2026 implementation deadline (RFP 26-0300, proposals due October 1, 2026, extended by Addendum No. 1); the County of Orange Sheriff-Coroner issuing an IFB for equipment rental without operator across 21 equipment line items with 5% local small business and disabled veteran business enterprise preference deductions (bids due August 14, 2026); and San Antonio Independent School District seeking proposals for district-wide multifunction copy and print solution under RFP 26-022 (proposals due August 18, 2026). Set-aside and preference programs including small business, disabled veteran business enterprise, and local-vendor preferences appear frequently in recent solicitations.