Municipal Offices and BOE Copier/Printer Lease RFP

The Town of New Milford, Connecticut, located in Litchfield County, has issued a Request for Proposals (RFP) Solicitation Number 5563 for copier and printer leasing services targeting both municipal offices and the Board of Education (BOE). The procurement seeks a qualified firm licensed in Connecticut to provide comprehensive copier and printer lease solutions for the town's administrative and educational facilities. Vendors must submit sealed proposals through the Town's e-Procurement Portal (www.newmilford.org/purchasing) by January 20, 2022, at 3:30 PM EST, with proposals to be opened subsequently in the E. Paul Martin Room by the Purchasing Authority. A vendor Q&A period was established from December 23, 2021, at 4:15 PM EST until January 6, 2022, at 8:00 AM EST, allowing potential bidders to seek clarification on the solicitation requirements. The delivery terms are specified as Free On Board Destination, with payment terms to be determined by the vendor. The Town reserves the right to reject any and all submissions, indicating a competitive and flexible procurement approach.

The solicitation does not specify any set-aside designations or restrictions on respondents beyond requiring vendors to be licensed in the State of Connecticut. No incumbent vendor information is provided, and there are no explicit details about existing infrastructure or technology integration requirements. The procurement documents do not disclose an estimated total contract value, budget range, or specific financial parameters. Additionally, no information is provided about contract duration, renewal options, or potential extension terms. While the RFP is open to all qualified vendors, no evaluation criteria are explicitly outlined in the available documentation. The contact for this procurement is Valerie Douglass from the Town of New Milford Purchasing Department, who can be reached at 860-457-4189 or purchasing@newmilford.org for any inquiries related to the copier and printer leasing opportunity.