UNSPSC 80161801: Photocopier rental or leasing service

A service involving the rental or leasing of photocopiers

UNSPSC 80161801 Photocopier rental or leasing service is a Commodity code covering equipment leases and managed print services that state and local governments procure to standardize office reproduction and document handling across departments and facilities. State and local buyers under this code range from regional purchasing cooperatives coordinating buys for multiple member districts to individual county governments and cities managing enterprise-wide fleets. The work being solicited includes both straightforward equipment leasing with tiered service response times and comprehensive managed print services bundling device placement, network integration, maintenance, supply replenishment, and help-desk support. Buyers typically structure contracts as firm fixed-price per-copy models or catalog discount arrangements to lock costs over multi-year terms, and they increasingly specify technical integration requirements such as print-management software interoperability, Active Directory authentication, and cybersecurity standards including data sanitization on device retirement.

Recent activity clusters in Texas and Missouri. Region 7 Purchasing Cooperative posted a renewal catalog discount bid (CM2628) for copy machines on August 24, 2026, due September 29, 2026, with estimated total expenditures of $9,378,324 and a two-year term beginning October 15, 2026. The City of Dallas issued an RFP for enterprise-wide Managed Print Services on June 25, 2026, due August 7, 2026, structured as a five-year ID/IQ agreement across all city departments including public safety and field operations. Denton County released RFP 26-2902 on May 22, 2026, due June 18, 2026, for a countywide multifunction copier fleet of approximately 197 devices across administrative, judicial, and public-facing locations, with 60-month firm fixed-price per-copy pricing, four-hour standard service response times, and incumbent Toshiba expiring January 31, 2027. Jackson County, Missouri posted an ITB on May 14, 2026, due June 16, 2026, for digital copier-based multi-function equipment under a 36-month initial term with two optional 12-month extensions, with Missouri-manufactured product preference applied where price and quality are equal or better.