NIGP 93952: Mailing Machines and Equipment Maintenance and Repair

NIGP 93952 Mailing Machines And Equipment Maintenance And Repair, an Item code, covers equipment acquisition, preventative and corrective maintenance, and repair services for high-volume mail processing systems and related accessories in state and local government mailrooms. State and local jurisdictions solicit under this code for folder/inserter machines, mail sorters, postage metering equipment, mail addressing systems, and associated consumables, along with annual maintenance contracts and hourly repair services. The issuing bodies span state departments (New Jersey Department of the Treasury, Illinois Secretary of State, State of Nevada, State of Arizona), counties (San Mateo County, Santa Clara County), and cooperative purchasing vehicles; New Jersey's four-year mailroom equipment contract (27DPP01355) and Arizona's NASPO ValuePoint master agreement for mailing and shipping solutions (BPM007409) are notable broad-scope procurements drawing multiple categories of equipment and service providers.

Recent opportunities cluster in the Southwest and Mid-Atlantic. Arizona's NASPO ValuePoint RFP (BPM007409), posted June 23, 2026, solicits proposals for master agreements across 44 equipment and service categories, open to all 50 states and eligible public and nonprofit organizations through the state's E-Procurement System, with historical sales of $103.12 million through the current mailing equipment portfolio providing scale context. New Jersey's Department of the Treasury issued a Small Business Subcontracting Set-Aside for mailroom equipment, accessories, supplies, and maintenance (27DPP01355, due October 23, 2026), requiring vendors to be Original Equipment Manufacturers or Authorized Dealers with sales and service facilities in the state; representative pricing on the state-supplied price sheet included a Johnson Postal Easy Master 2300-2 Mail Sorter at $25,600 with 42 percent discount and annual equipment maintenance at $293.25 after 15 percent discount. San Mateo County's RFQ for a mail folder/inserter machine (2027RFQ00168, due November 9, 2026) requests quotes for purchase, installation, setup, and ongoing maintenance. The Illinois Secretary of State executed a sole source contract with DMT Solutions for $199,790 annually for maintenance of two Olympus II Mail Sorting Machines and Hand Scanners.