Notice of Intent to Award (LM30)

The State of Michigan Department of Technology, Management, & Budget's Procurement Office issued RFP 18-1675 to procure an LM30 Pressure Seal Unit with five-year maintenance services. The solicitation was posted on the SIGMA Vendor Self-Service (VSS) platform on March 14, 2018, with a submission deadline of March 28, 2018, and a Notice of Intent to Award issued on April 11, 2018. The required equipment must have a rated throughput capacity of up to 30,000 documents per hour based on 8.5x11 Z-fold format, with specific physical dimensions of 23 inches wide by 214 inches long by 46 inches high and a weight of 2,020 pounds. The LM30 unit must meet precise power configuration requirements, including both 3x120 volt, 15 Amps, 60 Hz and 1x208-240 volt, 15 Amps connections, operate at a noise level less than 94 dBA, maintain FCC 47CFR 15B and ETL/cETL listing certifications, and be engineered to process up to 2,000,000 forms per month with scheduled maintenance capabilities. Evaluation criteria included assessment of bidders' responsible vendor status and the responsiveness of submitted proposals to all solicitation requirements, with the State reserving the right to conduct on-site facility visits, require oral presentations, conduct interviews and reference checks, and request additional price concessions during evaluation.

The State of Michigan evaluated qualified disabled veteran (QDV) status under MCL 18.1261(8) as part of the selection criteria and considered fair market value for the goods and services being procured. RR Donnelley was the sole bidder to submit a proposal by the March 28, 2018 deadline, and the State's Procurement Office recommended an award to RR Donnelley in the amount of $103,495.00, pending State Administrative Board approval if applicable. Bidders not recommended for award were encouraged to request debriefing sessions with Solicitation Manager Kyle Stolicker at stolickerk@michigan.gov or 517-335-1562. The Notice of Intent to Award was issued on April 11, 2018, with an April 12, 2018 posting date, indicating an expedited timeline for final award processing and contract execution.