LM30 Pressure Seal Unit with (5) Year Maintenance Agreement

The State of Michigan Department of Technology, Management and Budget issued Request for Proposal No. 18-1675 on March 14, 2018, to procure an LM30 Pressure Seal Unit with a five-year maintenance agreement. The solicitation seeks a commercial heavy-duty folder sealer capable of processing 30,000 documents per hour with a monthly processing capacity of 2 million documents. The equipment must meet specific technical specifications including dimensions of 23" wide by 214" long by 46" high, weighing 2,020 lbs, with power requirements of 3x120 volt at 15 Amps and 1x208-240 volt at 15 Amps at 60 Hz, and operation at less than 94 dBA. Bidders must submit comprehensive proposals including the equipment unit cost, freight charges, and itemized annual maintenance fees for each of the five contract years, with delivery on an F.O.B. destination basis including inside delivery. The State will evaluate proposals based on best value rather than lowest price alone, with evaluation criteria including qualified disabled veteran status under Michigan law, prior performance with the State, and overall economic impact. Bidders had until March 20, 2018, at 12:00 p.m. Eastern Time to submit questions, with the State posting answers on March 21, 2018, and proposals due by March 28, 2018, at 12:00 p.m. Eastern Time through the SIGMA VSS electronic system in modifiable native formats.

The State of Michigan reserves the right to consider qualified disabled veteran status as an evaluation factor under Michigan law, though no specific set-asides or restrictions on organizational type are detailed in the solicitation documents. No incumbent vendors or current contractors are identified in the procurement materials. The solicitation does not specify an award value or budget range; however, pricing must include all one-time charges, setup fees, shipping and handling, and complete five-year maintenance coverage with support requirements including a toll-free customer service line available 8 a.m. to 5 p.m. EST and technical support during State working hours of Monday-Friday, 7 a.m. to 6 p.m. EST. Payment will be made via Electronic Funds Transfer or check within 45 calendar days of invoice receipt and final acceptance. The State reserves the right to assess liquidated damages of $5,000 plus $100 per day for late or improper completion and may terminate the contract for cause or convenience. All contract terms are governed by Michigan law with dispute resolution in the Michigan Court of Claims.