Postal Services Equipment Maintenance

The University of Wisconsin Oshkosh has issued a Request for Bid (RFB) for postal services equipment maintenance, seeking service and preventive maintenance for four specific pieces of equipment: a Hasler envelope inserter (Model M8800i), a Hasler tabber system, a Bunn tying machine, and a Polychem strapper. The procurement covers annual preventive maintenance and repair services to be performed on-site at the University's Postal Services location in Oshkosh, Wisconsin, during normal business hours. Bidders may submit proposals for all four equipment lots or select lots they can service. The evaluation criteria will focus on the lowest net annual preventive maintenance cost per equipment and lowest repair rates, with the award deemed in the best interest of the University. Key submission deadlines include written questions due by January 14, 2022, and final bids due January 24, 2022, at 2:00 PM CDT. Bidders must demonstrate three years of experience in postal equipment maintenance, provide three client references, and submit an annual preventive maintenance cost for each equipment lot along with hourly repair service rates. The maintenance plan must cover all expenses including parts, supplies, labor, travel costs, and troubleshooting, with a required 48-hour callback response time.

The contract does not appear to have specific set-aside designations for disadvantaged enterprises. Bidders must complete required forms including DOA-3832 and maintain a minimum of one million dollars in commercial general liability insurance. The initial contract term is three years with potential automatic renewal for two additional one-year terms, contingent on 90-day written notice prior to expiration. The maximum markup on parts and materials is limited to 10 percent, and the University reserves the right to issue separate bids if deemed necessary. While no specific budget range is explicitly stated, the University does not guarantee any specific quantity or dollar amount of purchases. The contract includes provisions for Wisconsin Cooperative Purchasing participation, allowing potential expanded use beyond the initial scope. The estimated contract start date is February 2022, with award notification anticipated in January 2022.