Postal Services Equipment Maintenance

The University of Wisconsin Oshkosh is seeking bids for postal services equipment maintenance through a Request for Bid (RFB) issued by its Office of Finance and Administration-Purchasing Department. The procurement covers preventive maintenance and repair services for four specific pieces of postal equipment: a Hasler envelope inserter (Model M8800i), a Hasler tabber system (Model FDRSS feeder and HT30 tabber), a Bunn tying machine (Model 142E or 142X), and a Polychem strapper (Model PC100). Bidders must submit annual preventive maintenance costs for each equipment lot and hourly repair service rates, with requirements including annual services performed within two days and a 48-hour call-back response time. The RFB was issued on November 19, 2021, with written questions due by November 24, 2021, and bids due December 6, 2021 at 2:00 p.m. CDT. Evaluation criteria focus on selecting the lowest responsible bidder based on annual preventive maintenance costs and repair hourly rates, with a contract term of three years and potential automatic renewal for two additional one-year terms.

The contract includes provisions for minority business enterprise (MBE), woman-owned business enterprise (WBE), disabled veteran-owned business (DVB), and veteran-owned business (VB) participation incentives. Bidders must possess specific qualifications, including three years of experience in postal equipment maintenance, authorization from an authorized parts dealer, three client references, and commercial liability insurance with minimum $1,000,000 coverage. Contractors are required to comply with Wisconsin Statutes, including nondiscrimination provisions, criminal background checks for employees, environmental safety regulations, and mandatory reporting of child abuse or neglect. The University qualifies for governmental and educational discounts, which must be reflected in submitted prices. Prices will remain firm for one year from contract execution, with subsequent price increases limited to documented cost increases and requiring 30-day advance notice. The estimated contract award is anticipated in December 2021, with a contract start date in January 2022, though specific budget ranges were not explicitly detailed in the procurement documentation.