Solicitation for Production Inserter Maintenance and Repair

The State of Colorado, Department of Personnel and Administration (DPA), Division of Central Services, seeks a qualified vendor to provide comprehensive maintenance and repair services for a Pitney Bowes Flowmaster production inserter located at 1001 E 62nd Avenue, Denver, Colorado, under solicitation DQ1 AADA 2019-0624. Services include preventive maintenance, parts replacement, labor, technical support, and certifications for all maintenance and repair work, with all materials and labor to be provided exclusively by factory-certified technicians employed directly by the contractor. The contractor must possess authorized access to Pitney Bowes diagnostic tools and proprietary software necessary for service delivery and must meet stringent service-level requirements including a two-hour response time to all service notices, technician on-site within 24 hours, and replacement parts delivery within 24 hours. Qualified vendors must demonstrate a minimum of three years of experience providing similar services, submit two references of comparable work scope and complexity, provide proof of relevant licensing or certifications for hazardous materials disposal, and ensure all employees pass Colorado State Patrol background checks with valid Colorado identification. The solicitation requires attendance at a mandatory pre-bid meeting and site visit walk-through (first session held April 12, 2019; second session scheduled April 16, 2019, at 10:00 A.M. at the specified location), with a prospective bidder written inquiry deadline of April 18, 2019, at 3:00 P.M., and sealed bid submission deadline of April 23, 2019, at 3:00 P.M. MST/MDT. The contract term is effective July 1, 2019, through June 30, 2020, with estimated contract award on April 30, 2019, and award to be made to the lowest responsible and responsive bidder meeting all requirements.

The solicitation does not specify set-aside designations or restrictions limiting eligible respondents to particular categories of organizations, nor does it identify any disadvantaged enterprise requirements or incumbent vendor information. Vendors must register in the Colorado Vendor Self Service (VSS) system, provide a completed W-9 form prior to payment, and accept payment terms of a minimum of Net 45 days. All employees must comply with state background check and identification requirements before working on state property. The pricing submission requires vendors to complete Exhibit A2 (Pricing Sheet) with separate line items for optional services from June 1, 2019, through June 30, 2019, and primary annual maintenance services from July 1, 2019, through June 30, 2020, as well as an Extended Hours Rate Chart (Exhibit A1) covering standby rates, call-out rates, and shift coverage pricing for services outside standard business hours, though extended hours pricing will not be evaluated for award purposes. The contract will be governed by the State of Colorado Model Contract Terms and Conditions, requiring contractor insurance including workers' compensation, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, and pollution liability with the State named as additional insured. No specific contract award value or budget range is disclosed in the solicitation documents provided.