T0200 - Mailroom Equipment, Accessories, Supplies and Maintenance

The State of New Jersey Department of the Treasury, Division of Purchase and Property is soliciting quotes for mailroom equipment, accessories, supplies, and maintenance services under Contract T0200 (Bid Solicitation #27DPP01355), with quotes due October 23, 2026 at 2:00 p.m. Eastern Time. This is a Small Business Subcontracting Set-Aside requiring bidders to demonstrate good faith efforts to solicit and hire New Jersey Small Business Enterprises as subcontractors.

Bidders must be Original Equipment Manufacturers or Authorized Dealers with sales and maintenance support facilities in New Jersey capable of servicing the entire state. The scope encompasses postage metering equipment, mail inserting and sealing equipment, mail addressing equipment, folding equipment, electronic scales, mail accounting systems, consumable supplies (ink cartridges, toner), repair parts, postage meter rental, and both annual equipment maintenance contracts and per-call hourly maintenance services. All equipment includes a one-year warranty covering parts and labor. Delivery is required within thirty calendar days after receipt of order, FOB Destination, with all costs including unloading, staging, setup, and training included in the quoted price.

Pricing must be submitted using the State-Supplied Price Sheet with firm-fixed discount percentages applicable to eight separate price tabs. Representative pricing on the price sheet includes a Johnson Postal Easy Master 2300-2 Mail Sorter at $25,600 list with 42% discount, postage meter rental at $30.00 monthly (after 25% discount), annual equipment maintenance at $293.25 (after 15% discount), and per-call hourly maintenance services at $120.00 per hour (after 20% discount).

The base contract term is four years with potential extensions of up to two years exercisable at mutual written consent. The contractor must remit a one percent Procurement Efficiency Program Fee quarterly and submit quarterly sales reports. Questions are due September 8, 2026 at 2:00 p.m. An optional pre-quote conference is scheduled for August 31, 2026 at 2:00 p.m. via Microsoft Teams. All quotes must be submitted through the NJSTART portal only.