Mail Folder/Inserter
Open State & local contract opportunity Posted
- Solicitation number
- 2027-RFQ-00168
- State
- California
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- Point of contact
-
- Victor Morales vmorales@smcgov.org (650) 787-9968
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
San Mateo County is requesting quotes for purchase, installation, setup, and ongoing maintenance of a folder/inserter machine for mailroom operations, with quotes due November 9, 2026. The County will award based on best overall value across cost, reliability, service support, operational efficiency, and ability to meet public-sector mailing needs.
The equipment must support high-volume government mail processing and be capable of folding, inserting, and sealing multi-page documents, return envelopes, and standard mail inserts. Vendors must specify equipment capacity, supported envelope and paper sizes, and compatibility with existing mailroom workflows. Quotes should include the machine itself, maintenance options, software, licensing, and supplies.
No estimated contract value, contract term, or incumbent information is provided in the solicitation notice.
Opportunity text
The County is seeking quotes for the purchase, installation, setup and ongoing maintenance and service of a new folder/inserter machine for the mailroom to support efficient, accurate, and secure processing of outgoing mail. The proposed equipment should be suitable for high-volume government mail operations and capable of folding, inserting, and sealing a variety of standard mail pieces, including multi-page documents, return envelopes, and inserts. Quotes should include equipment, maintenance options, and any required software, licensing, or supplies. Vendors should identify equipment specifications, capacity, supported envelope and paper sizes, compatibility with existing mailroom workflows. The County intends to select the quote that provides the best overall value, considering cost, reliability, service support, operational efficiency, and ability to meet public-sector mailing needs.
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