FY22 Bell and Howell Machine Inserter Maintenance Small Purchase with Sole Source Conditions

This state and local contract opportunity is for a one-year preventative maintenance and repair contract for three Bell and Howell Mail Inserter machines and related Advanced User Interface (AUI) software owned by the Illinois Department of Revenue. The contract will provide periodic preventative maintenance inspections, unlimited repair/emergency visits, and support for the AUI software. The machines are located at the Agency's Mail Room at the Willard Ice Building in Springfield, IL. The proposed contract term is for Fiscal Year 2022, from July 1, 2021 to June 30, 2022. The vendor must provide quotes for the periodic preventative maintenance visits, hourly rates for in-hour and out-of-hour repair visits, and an estimate for approved replacement parts. The award will be based on the lowest total quoted price for maintenance and repair of the equipment. The vendor must have two service technicians available within 50 miles and be in tax compliance with Illinois state requirements. The vendor's quote must be valid for 90 days and include all applicable shipping and handling charges. The state reserves the right to reject all offers.

The contract opportunity does not appear to have any set-aside designations or restrictions on the types of organizations that can respond. The state's standard terms and conditions will apply, including requirements related to the use of subcontractors, record-keeping, insurance, and compliance with applicable laws and regulations. Background checks may be conducted on the vendor's personnel. The contract will be a fixed-price agreement, but the specific award value or budget range is not provided.