Mail inserting system, bluecrest, maintenance and repair SER

Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ) #750818/MB for maintenance and repair services on a Blue Crest brand Rival Model ZXOU mail inserting system located at the Water Utilities Department Customer Service facility in Boynton Beach, Florida. The procurement seeks a qualified vendor to provide firm, fixed-price services including annual preventive maintenance covering multiple modules (Y234 Input, Rival 3 Station Chassis, Rival Front-Table, and Rival MOS) with specific component replacements and inspections, as well as on-demand repair services billed hourly. Services must be performed during normal business hours (Monday through Friday, 7:30 a.m. to 4:30 p.m., excluding holidays) with emergency response capability within four hours when needed. The RFQ submission deadline was September 7, 2020, at 4:00 p.m. local time, with the anticipated contract award following evaluation of responsive submissions. Pricing must include separate unit prices for maintenance services and hourly rates for repair services, with evaluation based on a total factored rate using 10 percent weight for maintenance and 90 percent weight for repair services. Vendors must demonstrate three references performing similar services within the past three years and maintain Commercial General Liability Insurance of at least $500,000, Business Auto Liability Insurance of at least $500,000, and Workers' Compensation coverage in accordance with Florida Statute Chapter 440.

The County made awards to certified small businesses within 10 percent of the lowest responsive, responsible vendor, with small, minority, and women-owned business (S/M/WBE) set-asides applying to this procurement. Local preference provisions allowed a 5 percent reduction to local Palm Beach County vendors and Glades businesses. The successful bidder would be awarded a contract for twelve months with options to renew for four additional twelve-month periods. All parts and materials required for repairs are supplied at the vendor's cost plus shipping, with prices not to exceed the vendor's most favored customer pricing or current market price. The County is exempt from Federal and State taxes and requires F.O.B. destination pricing. The anticipated contract value is $50,000 over twelve months. Vendors were required to be registered in the County's Vendor Self Service (VSS) system prior to submission.