FY20 Bell and Howell Machine Inserter Maintenance

The state of Illinois, specifically the Department of Revenue, is seeking proposals for a 1-year maintenance and repair contract for three Bell and Howell Mail Inserter machines and the associated Advanced User Interface (AUI) software located at the agency's mail room. The scope of the contract includes providing preventative maintenance inspections, prioritized unlimited repair service, and AUI software support. Vendors must provide quotes for the required periodic maintenance inspections, hourly rates for out-of-hours repair visits, and the annual cost for the Priority Unlimited Service maintenance package. Vendors must complete a W-9 form and meet specified requirements related to service technicians, tax compliance, and pricing validity. The agency reserves the right to have the awarded vendor utilize the state's UPS shipping account and to reject all offers, with the winning vendor selected based on the lowest total quote for maintenance and repair of the listed equipment. The response due date is June 11, 2019.

The procurement documents do not specify any set-aside designations or restrictions on the types of organizations that can respond. Additionally, the documents do not provide information on any incumbent vendors or current contractors, nor do they mention any existing infrastructure or technology that requires integration. The contract value or budget range is also not provided in the available documentation.