NIGP 74085: Vending Machines, Refrigerated (Food, Beverages, Sundries, etc.)

NIGP 74085 Vending Machines, Refrigerated (Food, Beverages, Sundries, Etc.), Item code, encompasses the supply, installation, stocking, maintenance, and operation of refrigerated vending equipment dispensing beverages, snacks, and specialty items across state and local facilities. Recent opportunities show state and local governments procuring full-service vending operations at county administrative buildings, municipal recreation centers, airports, correctional facilities, school districts, and university campuses, with vendors typically bearing all equipment costs and capital investment while counties, cities, and districts provide designated space and utilities.

Issuing bodies span county government (Escambia County Florida, Collin County Texas, White County Georgia), municipal departments (Cincinnati, Hayward, Doral, Olathe, McKinney, Parker), independent school districts (Katy ISD), higher-education institutions (East Texas A&M University), airport authorities (Orlando International Airport, Hilton Head Island Airport), and state agencies (Colorado Department of Corrections, Texas Workforce Commission). Recent procurement activity clusters in Florida, Texas, Colorado, Ohio, and Georgia. Representative opportunities include Escambia County's RFP for snack and beverage vending across 87 machines in 27 county buildings with a thirty-six-month initial term and two-phase evaluation process (responses due August 25, 2026); Katy ISD's RFP for approximately 139 snack machines across 92 campuses governed by USDA Smart Snacks and district wellness policy compliance, with FY2025 vending sales of $466,000 and proposals due July 2, 2026; the City of Cincinnati's simplified RFP for vending machine services across seven DPS facilities with proposals due May 21, 2026 and weighted evaluation criteria emphasizing economic inclusion certification (25 points); the Colorado Department of Corrections' RFP for AI-vision-enabled smart coolers for correctional facility canteens spanning a Phase 1 pilot of six to eight units followed by potential full statewide deployment of 140–200 units, with proposals due August 18, 2026; and the Texas Workforce Commission's RFP for beverage and snack vending across eight locations serving multiple state agencies, with estimated annual contract values ranging from $5,773 to $451,309 and proposals due July 27, 2026. Commission-based revenue sharing is the standard contracting model; vendors submit monthly gross sales reports and pay commissions ranging from five to twenty-seven percent depending on location, product category, and incumbent performance. Insurance requirements typically include commercial general liability of $1–2 million per occurrence, workers' compensation at statutory limits, and business automobile liability of $500,000–$1 million.