Exclusive Pouring Rights - Peoria Sports Facilities

The City of Peoria, Arizona is issuing a Request for Proposal for exclusive pouring rights of non-alcoholic, non-glass package and fountain beverage products at the Peoria Sports Complex Main Stadium, with alternate bids available for the Peoria Sports Complex Practice Fields, three community parks (Rio Vista, Pioneer, and Paloma), and a Spring Training Advertising Partnership opportunity. The selected contractor will provide and maintain all necessary equipment including carbonators, coolers, merchandisers, fountain dispensers, and portable carts, while the City supplies existing water sources within concession areas. The deliverables require the contractor to supply selected beverage categories including carbonated beverages, bottled water, sports beverages, energy beverages, juice beverages, and ready-to-drink products, with estimated annual volumes of approximately 192 five-gallon bibs and 3,385 bottled cases for the Main Stadium, plus approximately 1,853 bottled cases for Community Parks and Practice Fields. The contractor is responsible for all equipment supply, installation, maintenance, replacement programs, product delivery, and marketing support services. Evaluation criteria are weighted as follows: financial commitment and product pricing (300 points), plan and method of approach (220 points), service level and marketing commitments (200 points), firm experience and qualifications (150 points), product availability and packaging (80 points), and conformance to RFP (50 points). A pre-proposal meeting is scheduled for March 11, 2026 at 11:15 AM Arizona Time via Microsoft Teams Webinar, with proposals due by 5:00 PM on March 25, 2026, and contract award anticipated on or before June 1, 2026, with equipment installation and product supply completion targeted for July 1, 2026.

The contract term is ten years with two optional five-year extensions for a maximum of twenty years, supported by minimum annual financial commitments of $50,000 for the Peoria Sports Complex Main Stadium and an optional $15,000 annual minimum for Community Parks and Sports Complex Practice Fields. An optional $25,000 annual minimum reserve applies to the Behind-Home-Plate and Outfield Signs for the Spring Training Advertising Partnership. The RFP does not specify set-aside designations or restrictions limiting participation to disadvantaged enterprises or specific organization types. No incumbent vendor or current contractor information is provided in the procurement documents. Payment processing occurs within thirty days of receipt of goods and correct invoices, with all pricing on an F.O.B. Destination basis, meaning the contractor is responsible for all transportation costs and damage claims. The Peoria Sports Complex, built in 1994 and home to the Seattle Mariners and San Diego Padres through 2034 with extension options, hosts events with a 12,000-plus capacity main stadium and average annual attendance of 450,000 patrons, including 28-32 Cactus League games drawing approximately 189,000 fans.