Vending machine services

Burnet County, Texas is soliciting sealed bids for comprehensive vending machine services across five county facilities, including the Courthouse, Annex, Jail, South Annex, and Sheriff's Office. The procurement requires vendors to install, service, and maintain chip/candy and soft drink vending machines, with specific requirements including a minimum of twenty product varieties for chip/candy machines and eight beverage options for soft drink machines. Machines must feature dollar bill changers, be current models in excellent condition, and be serviced at least twice monthly with available customer service during standard business hours. The bid deadline is December 30, 2025 at 11:00 a.m., with questions accepted until December 19, 2025 at 12:00 p.m. Evaluation criteria will encompass product cost, variety, delivery timeliness, local service capabilities, vendor experience, financial stability, and proposed commission rate to the County. The County will award the contract to the lowest responsible bidder meeting all specifications, with an expected award within sixty calendar days of bid opening.

The procurement appears open to all qualified vendors, with a requirement for a five percent bid guaranty and potential performance and payment bonds for contracts exceeding specific monetary thresholds. Vendors must provide various compliance certifications, including non-debarment status, ethics disclosures, HUB participation information, and statutory affirmations regarding policies on Israel, firearms, and felony convictions. While no specific set-aside designations are mentioned, the bid suggests an interest in diverse vendor participation through HUB (Historically Underutilized Business) documentation. The County will provide electrical infrastructure at designated premises but assumes no liability for utility interruptions. Monthly commissions will be payable to the County Treasurer's Office, with detailed sales documentation required for auditing purposes. Although a specific contract value is not explicitly stated, the comprehensive requirements and multi-location scope suggest a potentially significant revenue opportunity for the selected vendor.