Snack Vending Services for Students

Paradise Valley Unified School District in Maricopa County and Phoenix City, Arizona is issuing a Request for Quotation (RFQ) for snack vending services to be provided across five high schools within the district. The procurement seeks qualified vendors to furnish, install, maintain, and operate snack vending machines that dispense chips and snacks compliant with Smart Snacks nutritional standards and Arizona House Bill 2164 requirements. Each participating high school location will contain three to five vending machines, with vendors responsible for all equipment costs, installation, maintenance and repairs within twenty-four hours of request, stocking, product expiration management, fund collection, and detailed audit and sales reporting by individual machine and school site. Vendors must demonstrate successful prior work with school districts or public entities in Arizona and provide a minimum of three references, along with evidence of comprehensive general liability insurance ($1,000,000 per occurrence/$2,000,000 aggregate), worker's compensation insurance, automobile liability insurance, and physical abuse and sexual misconduct liability coverage ($1,000,000 per injury). All proposed snack products must include detailed nutritional analysis sheets and comply with prohibited ingredient restrictions including synthetic dyes and other ultra-processed food components. Evaluation criteria include commission percentage and financial benefit to the district, compliance with nutritional and regulatory requirements, vendor experience and reliability, and equipment and reporting quality. Electronic quotations must be submitted through the Bonfire portal by March 10, 2026, at 2:30 PM Arizona time, with the resulting contract effective for one year beginning July 1, 2026, and renewable in annual increments not to exceed five years total.

The RFQ does not specify set-aside designations or restrictions limiting responses to particular enterprise categories or disadvantaged business enterprises. No incumbent vendors or current contractors are identified in the available documentation. Vendors will propose a firm commission percentage based on gross proceeds from product sales, with commission payments issued monthly to individual school Student Activity Funds no later than the fifth calendar day of each month. The district reserves the right to add additional sites and disable machines not serviced within one business day of notification. Specific award values or budget ranges are not provided in the procurement documentation; compensation is structured entirely through the vendor's proposed commission percentage on sales revenue rather than a fixed contract amount.