Wellness Vending Machine Services

East Texas A&M University Procurement Services is requesting proposals for wellness vending machine services, with proposals due October 9, 2026 at 3:00 p.m. Central Time. The University seeks qualified vendors to provide, install, operate, and maintain one or more temperature-controlled vending machines on campus capable of dispensing over-the-counter medications, emergency contraception, STI testing kits, respiratory testing kits, women's health products, and other wellness items.

The vendor is responsible for all equipment acquisition, installation, stocking, maintenance, and removal. Access is limited to normal business hours (8:00 a.m. to 5:00 p.m.). The University will provide a designated location and 110-volt electricity but incurs zero costs for the machine or services. Machines must comply with all applicable regulations, ensure user privacy, be PCI DSS compliant, and integrate with the University's Transact Campus (Illumia) card payment system while accepting standard credit/debit cards.

Vendors must propose a commission structure with commissions payable to the University based on gross sales from campus machines. The vendor must provide co-branding opportunities for University marks and logos and submit sample visuals for approval. All vendors must maintain comprehensive records of sales, costs, and revenues and permit University audit rights.

The contract term is one year from award with options to renew for four additional one-year terms. Presentations for selected vendors are anticipated but not yet scheduled. Insurance requirements and performance/payment bonds may be required following award determination.

Vendors must submit an Execution of Offer, Non-Collusion Affidavit, Felony Conviction Notification, Proposal Form, and references from at least three similar projects. Written questions are due September 24, 2026 at 12:00 p.m. Central Time, with answers posted by October 1, 2026. Proposals must be submitted online through the University's portal or by mail to East Texas A&M University Procurement Services, McDowell Administration Building, Room 170, 2600 S. Neal Street, Commerce, Texas 75428.