Vending Machine Services for Escambia County Governmental Buildings

Escambia County, Florida, is seeking a vending services provider through Request for Proposal RFP PD 25-26.038 for governmental buildings across the county. The procurement requires a vendor to supply, install, and maintain modern vending machines capable of accepting multiple payment methods, including cash, debit, and credit cards. Vendors must provide equipment at no cost to the county, ensure machines are consistently stocked with fresh products, and maintain clean, sanitary conditions. Key deliverables include 365-day annual service, with machine restocking and maintenance performed during standard business hours (Monday-Friday, 8:00 a.m. to 5:00 p.m.). The evaluation criteria are equally weighted across five categories: repair and service response time, commission rate, item costs, vending machine and product selection, and previous vending experience. Critical deadlines include a February 3, 2026 deadline for questions and a February 17, 2026, 10:00 a.m. response submission deadline. The contract will initially run for thirty-six months, with potential two twelve-month renewals, totaling a maximum of sixty months, subject to mutual agreement and County Commissioners' approval.

The Request for Proposal does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The vendor must provide three current contract references and disclose any prior contract terminations. Insurance requirements are comprehensive, including $1,000,000 per occurrence general liability insurance, $2,000,000 aggregate liability, $1,000,000 business auto liability, and workers' compensation coverage, with Escambia County named as additional insured. Pricing will be structured as a commission rate calculated on gross receipts per vending unit, excluding sales tax, with monthly payments due within 10 calendar days. While a specific contract value is not explicitly stated, the vendor will be responsible for all sales tax, licenses, and must price items competitively with local vending rates. The county will provide electricity and janitorial services for machine areas and allow vendor access during normal operating hours with prior notice.