Aviation Fuel (AVGAS) Supply & Delivery

Texas Southern University's Procurement Services department issued Invitation to Bid (ITB) #717-26-722 for aviation fuel supply and delivery services. The procurement seeks qualified and licensed aviation fuel vendors to supply Aviation Gasoline (AVGAS 100LL or approved equivalent) on an as-needed basis to the University's hangar facility located at 1775 Hutchins Street, Ellington Field in Houston, Texas, with an 8,000-gallon above-ground storage tank. The anticipated annual consumption is 89,000 gallons, though usage is not guaranteed to remain consistent throughout the contract term. Qualified contractors must meet all applicable ASTM and FAA fuel standards, complete deliveries within 24-72 hours of request, maintain appropriate insurance and licenses, and comply with all federal, state, and local regulations including those administered by the EPA, FAA, OSHA, and TCEQ. Bidders must submit pricing that includes per-gallon fuel costs, delivery fees or surcharges, and their pricing methodology, with prices guaranteed as firm for ninety days. The deadline for bid submission is Thursday, January 29, 2026, at 1:00 p.m. Central Time, with responses submitted to TSU's Post Office at 3100 Cleburne Street, Room HH333, Houston, TX 77004. All inquiries regarding the ITB must be submitted via email to Greg Williams at gregory.williams@tsu.edu by Thursday, November 22, 2026, at 12:00 noon Central Time. Award will be made based on the best value standard as defined by Texas Government Code Section 2155.074, considering factors including proposed costs, contractor stability and business success, quality and reliability of goods and services, delivery terms, and indicators of probable contractor performance.

The contract term is anticipated to be three years from the effective date upon signing, with an option to renew for one additional year if both parties agree. Bidders must submit one original and one copy of their response along with a flash drive containing the bid, three customer references, identification of any subcontractors, a signed Execution of Bid form with multiple certifications, and a completed Form 1295 (Interested Parties disclosure) if the contract exceeds $100,000. The documents provided do not specify set-aside designations or restrictions limiting eligibility to disadvantaged enterprises or specific organization types. No incumbent vendors or current contractors are identified in the solicitation materials. Addendum #1, posted January 22, 2026, corrected the deadline month to January and requires bidders to sign and return the addendum with their bid response to acknowledge receipt and understanding of the correction. No specific budget range or award value is listed in the solicitation documents, though the contract value will depend on the volume of fuel consumed and the pricing submitted by bidders during the three-year contract term plus any optional renewal period.