Lubrication Products

The Parkway School District in Missouri is seeking qualified dealers to supply lubrication products through a blanket purchase order agreement to be fulfilled on an as-needed basis. The procurement opportunity covers eight specific product categories, including automatic transmission fluid, antifreeze, chassis grease, gear oil, hydraulic oil, diesel motor oil, compressed natural gas motor oil, and synthetic blend and full synthetic motor oils. Vendors must submit comprehensive proposals through the Parkway School District Bonfire Portal by December 10, 2025, at 2:00 PM CST, with a question submission deadline of December 3, 2025. The district requires all lubricants to be produced from virgin base stock and estimates approximately $20,000 in spending for the twelve-month contract period. Evaluation criteria include the extent to which items meet specifications, vendor ability to supply required items, inventory maintenance commitment, prior district experience, and the vendor's financial strength. The district reserves the right to award contracts based on the "lowest and best" bid and may extend the agreement for one additional month under the same terms.

The procurement opportunity does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must meet several mandatory qualifications, including participation in the E-Verify federal work authorization program, submission of a sworn affidavit confirming enrollment, and compliance with Missouri Revised Statute 285.530. Participating vendors are required to maintain comprehensive general liability insurance with $1,000,000 combined single limits and worker's compensation insurance meeting Missouri statutory requirements. The district will require the successful vendor to provide a W-9 form, vendor signature page, federal work authorization documentation, minimum three references, specification sheets, an affidavit of non-collusion, and a completed pricing sheet. While no incumbent vendors are mentioned, the contract allows for potential multi-year proposals and gives the district flexibility to order similar or related items under the same terms and conditions. Vendors are also asked whether they would extend contract terms to other local school districts and accept credit card payments.