NIGP 19567: Time and Attendance Data Collection Systems

NIGP 19567 Time and Attendance Data Collection Systems, an Item code, encompasses the procurement of time-stamping equipment and related data-capture devices used by state and local government offices to record and verify transactions, signatures, and document receipt. State and local jurisdictions solicit under this code for hand-stamp machines, embossers, and related sealing equipment deployed across court systems, vital records offices, and administrative departments to create timestamped documentation and official seals on processed documents. The issuing bodies include county governments and state departments, with recent activity spanning purchasing divisions serving probate courts, vital records operations, and health agency functions.

Geographic spread of recent activity includes Florida, Georgia, and the District of Columbia. A representative recent opportunity is Gwinnett County Department of Financial Services, Purchasing Division (Georgia), which issued an IFB on July 21, 2026 (quotations due July 29, 2026) for six Widmer Model T-3 Time & Date Stamp Machines with custom Probate Court plates, six Widmer Model E3 Embossers with custom Probate Court seals, and four Widmer Model E3 Embossers with custom Vital Records seals, or approved equivalents, with F.O.B. Destination delivery to Probate Court in Lawrenceville. A second opportunity is the District of Columbia Department of Health, which requested quotes for portable ultrasound scanners with a quote deadline of June 16, 2026, under a preference for District of Columbia Small and Certified disadvantaged business enterprises. The Okaloosa County (Florida) RFP for a performance-based billing audit of water and sewer accounts, posted October 8, 2026 with a due date of July 28, 2026, represents a broader application of revenue-verification services but does not directly involve time-and-attendance data-collection hardware or systems.