NIGP 19567: Time and Attendance Data Collection Systems

NIGP 19567 Time and Attendance Data Collection Systems is an Item code covering cloud-based software platforms and integrated biometric hardware that state and local governments deploy to track employee time, manage attendance records, and feed payroll data to financial systems. Recent solicitations show jurisdictions buying comprehensive workforce time management solutions that consolidate time capture (web, mobile, badge, biometric), employee self-service portals, supervisor workflows, scheduling, paid time off tracking, and seamless integration with existing payroll and accounting systems like Oracle Cloud, MUNIS, and UltiPro. The issuing-body mix spans cities, counties, transit authorities, and public health systems; the City of Detroit and City of Meriden have issued significant procurements in the past six months, while transit and healthcare entities are active in the space. The scope extends beyond simple clock systems to enterprise workforce management platforms supporting complex labor rules, union requirements, seasonal staffing, and multi-department coordination across 24/7 operations.

Recent activity appears concentrated in Florida, Connecticut, Georgia, and the District of Columbia. The City of Meriden released RFP026-11 for a Time and Attendance Software Solution supporting 350 employees across seven municipal departments with 16 time clocks and biometric capabilities, proposals due September 4, 2025, with contract award anticipated October 10, 2025 and full implementation by February 2026. The City of Detroit issued a Request for Information on March 5, 2026, to gather vendor capability data for a cloud-based Payroll and Time & Attendance System supporting approximately 9,000 employees across multiple employment classifications, with responses due March 19, 2026, and a 24-month go-live target. The Metropolitan Atlanta Rapid Transit Authority issued RFP P50720 for Leave Administration Services (not strictly time and attendance but closely related workforce management), proposals due April 13, 2026, supporting approximately 4,540 employees with Oracle Cloud HRIS integration. All three solicitations require cloud-based deployment, strong integration with existing financial systems, and comprehensive security including cyber liability insurance coverage.