Term Contract for Pavement Management Data Collection Services

Seminole County has issued a Request for Proposals (RFP-604396-22/LNF) for a Term Contract for Pavement Management Data Collection Services through its Public Works Department, Fleet Division. The procurement seeks a qualified consultant to develop and maintain a comprehensive pavement inventory across approximately 840 centerline miles (1,855 lane miles) of county-maintained roadways. The project requires road surface testing using the Pavement Condition Index (PCI) method, with image-based data collection to be performed on a three-year cycle, inspecting each street once during that period. Proposers must create a Data Development Manual, collect comprehensive roadway condition data, images, and metadata, and deliver information compatible with the county's PAVER pavement management software and ArcGIS systems. The evaluation will use a point-based scoring system across five criteria: Firm Qualifications and Experience (20 points), Approach to Work (30 points), Similar Project Experience (15 points), Innovative and Cost Savings (15 points), and Price Proposal (20 points). Key deadlines include a question submission deadline of August 24, 2022, and a final proposal response deadline of September 7, 2022, at 2:00 PM Eastern, with electronic submissions required through the county's e-Procurement Portal.

The solicitation encourages participation from Minority and Women-owned Business Enterprises (M/WBEs) and includes comprehensive federal requirements, particularly related to FEMA funding standards. The contract term is three years, with the possibility of three one-year renewals, and the selected contractor must complete the project within nine months of the release order. Optional services may include mobile mapping, non-destructive structural testing, data conversion, software training, and additional road surface testing. Proposers must comply with various regulatory requirements, including workers' compensation regulations, drug-free workplace policies, E-Verify employment eligibility verification, and public records law. The cost proposal will be based on a per-lane mile basis, covering project setup, mobilization, data collection, processing, and deliverables. Contractors must provide detailed hourly rates for staff categories and demonstrate technical capability to handle the comprehensive pavement management data collection project. While a specific budget range is not explicitly stated, the extensive scope suggests a significant contract value for the selected vendor.