Core Measures Vendor

San Mateo County is seeking a Core Measures Vendor for San Mateo Medical Center (SMMC), a public hospital and clinic system serving San Mateo County and San Francisco City. The procurement requires a web-based system for core measures and ORYX performance measure data collection, abstraction, analysis, reporting, and submission, specifically compatible with Epic electronic medical records. The vendor must support a comprehensive range of performance measures, including inpatient measures (SEP-1, THA/TKA PRO-PM), outpatient measures (OP-18, OP-23, OP-29, OP-31), psychiatric measures, eCQM measures, and hybrid measures for submission to CMS and The Joint Commission. Proposers must have a minimum of five years of similar service experience, be legally authorized to do business in California, be registered in SAM.gov, and maintain cyber liability insurance of $5,000,000 per occurrence for privacy and network security. The County will evaluate proposals based on project approach (30 points), firm qualifications (25 points), team qualifications (20 points), and price (25 points). The RFP was released on November 26, 2025, with questions due by December 10, 2025, and proposal submissions due by January 7, 2026, at 1:00 p.m. via the eProcurement portal. The resulting agreement will have a three-year term.

The procurement offers additional preferential points (5-10%) for local businesses, non-profits, or certified small and micro businesses within San Mateo County. No specific set-aside designations were explicitly mentioned beyond these preference points. The County reserves the right to award the contract to the most responsive and responsible proposer offering the best overall value, not necessarily the lowest-priced proposal. Contractors must comply with various county requirements, including the Living Wage Ordinance, which mandates escalating minimum wage rates, and must adhere to strict corporate compliance and code of conduct standards. While a specific contract value was not disclosed, the Sample Service Agreement template suggests the contract will exceed $200,000. Proposers must also meet extensive compliance requirements, including HIPAA regulations, intellectual property protections, Section 504 compliance, and vendor access policies. The County will require the successful vendor to maintain comprehensive insurance coverage, including workers' compensation, general liability, motor vehicle liability, and professional liability, with the County named as an additional insured.