Kenosha County Human Resources, Payroll & Time & Attendance Software Solution

Kenosha County, Wisconsin is seeking proposals for a comprehensive Human Resources (HR), Payroll, and Time & Attendance Software Solution through RFP #2313. The county aims to replace its current fragmented system of multiple platforms, including Dayforce, UKG, RTVision, Telestaff, and OnShift, with an integrated Human Capital Management (HCM) suite. The solution must support approximately 1,300 to 1,600 employees across 28 divisions, including full-time, part-time, seasonal, and per diem workers. Key deliverables include a user-friendly interface for employees and managers, comprehensive HR and payroll automation, talent acquisition workflow, benefits administration, performance management, and learning management capabilities. The evaluation methodology will utilize a 100-point scoring system: 5 points for cost, 75 points for RFP requirements compliance, and 20 points for narrative responses. Proposals are due by June 30, 2023, at 3:00 PM, with vendor presentations anticipated for August 2, 2023. The target go-live date is Q2 2025, and the initial contract term is set for January 1, 2024, through December 31, 2028.

The RFP does not specify specific set-aside designations or restrictions on vendor participation, and vendors from outside the United States are eligible to apply. Existing infrastructure requiring integration includes 10 UKG-Kronos 4500 time clocks, 2 model 9000 clocks, and 4 model 9100 clocks, along with multiple third-party systems such as Telestaff, OnShift, RT Vision, WEX, Humana, HireRight, Delta Dental, MetLife, and Dynamics 365. The current system manages approximately 1,640 W2s annually and requires integration capabilities through API, export/import, and SFTP methods. Vendor pricing for the first year ranges from $292,875.00 to $3,179,752.44, with five-year total costs between $1,747,581.00 and $5,142,795.33. The County has not established a predefined budget for the project and will evaluate proposals based on comprehensive functionality, implementation approach, and overall value. The scoring tabulation revealed NEOGOV as the highest-scoring vendor at 85.50 points, followed by UKG at 80.90 points.