Workday Compatible Time Clock System (2023-UWMSN-00334-RFP)

The University of Wisconsin-Madison is seeking proposals for a Workday Compatible Time Clock System through RFP #2023-UWMSN-00334-RFP, soliciting vendors to provide approximately 84 time clocks to support an estimated 3,550 employees. The procurement requires a comprehensive timekeeping system with specific technical specifications, including proximity card technology utilizing 35-bit encoding format and potential support for MiFARE Desire and mobile credentials. Vendors must demonstrate full compatibility with Workday and provide solutions that offer power over ethernet, Wi-Fi, and ethernet connectivity options. The proposal submission deadline is July 20, 2023, with all responses required to be submitted through the ShopUW+ online portal at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UWisconsin. Potential bidders were required to submit any questions by July 6, 2023, with all inquiries directed to Jacob Dwyer at jacob.dwyer@wisc.edu.

The solicitation includes a unique Wisconsin State Law requirement that if a work center is producing equipment like time clocks, not less than 75% of direct labor hours must be performed by severely handicapped individuals, which vendors must acknowledge and commit to meeting in their proposal response. While specific budget ranges were not explicitly detailed, the scale of the project involves deploying time clocks across a large university workforce, suggesting a potentially significant contract value. The procurement appears open to multiple vendor types, with an emphasis on technical capability and compliance with state labor guidelines. No incumbent vendors were specifically identified in the documentation, and the university seems focused on acquiring a modern, flexible timekeeping solution that integrates seamlessly with their existing Workday system. The contract appears designed to modernize and standardize time tracking capabilities across the university's workforce.