Residential and Commercial Solid Waste, Yard Waste, Recycling Collection and Disposal Services

The City of New Smyrna Beach, Florida, is soliciting proposals for an exclusive residential and commercial solid waste management contract covering waste collection, transportation, and disposal services, including yard waste and optional recycling services. The procurement seeks a qualified licensed contractor to provide comprehensive waste management for approximately 17,601 single-family units, duplexes, triplexes, quadplexes, and 5,988 active multifamily accounts, along with a substantial commercial customer base. Proposers must submit comprehensive documentation, including financial statements, business licenses, insurance certificates, and six municipal references from Florida. The evaluation committee will assess proposals using a 200-point scale, considering contractor qualifications (20 points), equipment and personnel resources (25 points), service plans and transition initiatives (55 points), and pricing (100 points). A mandatory pre-proposal conference is scheduled for February 4, 2026, at 11:00 am, with written questions due by February 23, 2026. Electronic proposals must be submitted through the OpenGov eProcurement Portal by April 2, 2026, at 2:00 pm, with a ten-year contract term and potential ten-year renewal.

The solicitation does not specify specific set-aside designations for disadvantaged enterprises, though proposers must disclose any Minority Business Enterprise (MBE) or Minority Women Business Enterprise (MWBE) certifications for subcontractors. The incumbent contractor is Waste Pro, currently managing waste services with monthly tonnage averaging 1,414.51 tons for residential solid waste, 1,167.65 tons for commercial waste, 369.06 tons for yard waste, and 154.70 tons for recycling. Contractors must maintain vehicles no older than six years, with frontline equipment being 2025 or newer at contract start. A proposal security bond of ten percent of the first-year contract value is required, and the awarded contractor must provide a performance bond equal to fifty percent of estimated first-year revenue. The contract includes comprehensive insurance requirements, including $2,000,000 general liability, workers compensation, automobile liability, $5,000,000 umbrella coverage, and $5,000,000 pollution liability. While specific total contract value is not explicitly stated, the contractor will receive monthly service fees based on unit pricing with annual Consumer Price Index adjustments not exceeding four percent.