Commercial_List_-_Password_Protected.xlsx

This is a Commercial List—a password-protected Excel spreadsheet detailing active commercial waste collection accounts for the City of New Smyrna Beach, Florida, in conjunction with the city's solicitation for exclusive residential and commercial solid waste management services. The spreadsheet contains approximately 1,300+ commercial customer accounts with service addresses throughout New Smyrna Beach and identifies service types by dumpster size (ranging from 2-yard to 8-yard containers), pickup frequency (2-6 pickups per week), and service multipliers indicating the number of dumpsters or garbage totes assigned to each account. Service configurations are denoted using codes such as "GC_2YARD_2PICK" (2-yard dumpster, 2 pickups per week) through "GC_8YARD_6PICK" (8-yard dumpster, 6 pickups per week), with some accounts also listing tote-based services (GC_1TOT through GC_3TOT). The list represents the existing commercial customer base that the successful proposer will assume under the ten-year contract with a potential ten-year renewal option, as established in the concurrent RFP with a mandatory pre-proposal conference on February 4, 2026, written questions due by February 23, 2026, and electronic proposals due through OpenGov by April 2, 2026, at 2:00 pm.

The incumbent contractor, Waste Pro, currently services this commercial portfolio alongside 17,601 single-family residential units and 5,988 active multifamily accounts, with the commercial customer base demonstrating significant operational diversity based on service level variations documented in the list. The spreadsheet serves as the baseline for service obligations and revenue projections, with monthly tonnage data for the incumbent showing 1,167.65 tons for commercial waste, indicating substantial service volume. Proposers must address transition logistics for assuming these established accounts, maintain vehicles no older than six years with frontline equipment being 2025 or newer at contract commencement, and provide comprehensive insurance coverage including $2,000,000 general liability, $5,000,000 umbrella, and $5,000,000 pollution liability. The evaluation committee will assess proposals using a 200-point scoring methodology emphasizing service plans and transition initiatives (55 points), pricing (100 points), equipment and personnel resources (25 points), and contractor qualifications (20 points), with a proposal security bond of ten percent of first-year contract value and a performance bond of fifty percent of estimated first-year revenue required from the selected contractor.