COS.pdf

This is a cost summary attachment for the City of New Smyrna Beach, Florida's residential and commercial solid waste management contract opportunity. The document presents monthly collection volumes (measured in Change Orders or COs) for 2025, showing significant seasonal variation ranging from 10 COs in February to 32 COs in October, with an annual total of 178 COs. A mandatory pre-proposal conference is scheduled for February 4, 2026, at 11:00 am, with written questions due by February 23, 2026. Electronic proposals must be submitted through the OpenGov eProcurement Portal by April 2, 2026, at 2:00 pm. The contract will have an initial ten-year term with an optional ten-year renewal period.

The incumbent contractor, Waste Pro, currently manages services with average monthly tonnage of 1,414.51 tons for residential solid waste, 1,167.65 tons for commercial waste, 369.06 tons for yard waste, and 154.70 tons for recycling. Proposers are evaluated on a 200-point scale considering contractor qualifications (20 points), equipment and personnel resources (25 points), service plans and transition initiatives (55 points), and pricing (100 points). A proposal security bond of ten percent of the first-year contract value is required, along with a performance bond equal to fifty percent of estimated first-year revenue. Required insurance includes $2,000,000 general liability, $5,000,000 umbrella coverage, and $5,000,000 pollution liability. Contractor pricing will be based on unit rates with annual Consumer Price Index adjustments not exceeding four percent. The contract covers approximately 17,601 residential units and 5,988 active multifamily accounts, along with a substantial commercial customer base.