City_Required_Form_-_References.pdf

This is a City Required Form for References related to a residential and commercial solid waste, yard waste, recycling collection and disposal services solicitation issued by the City of New Smyrna Beach, Florida. The form requests information on six municipal references, with each reference requiring the contractor to provide the entity name or address, contract amount, start date, and end date. The solicitation seeks qualified licensed contractors to provide exclusive waste management services for approximately 17,601 single-family residential units and 5,988 active multifamily accounts, along with a substantial commercial customer base. A mandatory pre-proposal conference is scheduled for February 4, 2026, at 11:00 am, with written questions due by February 23, 2026. Electronic proposals must be submitted through the OpenGov eProcurement Portal by April 2, 2026, at 2:00 pm. The contract term is ten years with a potential ten-year renewal option.

The evaluation committee will assess proposals on a 200-point scale considering contractor qualifications, equipment and personnel resources, service plans and transition initiatives, and pricing. Proposers must submit financial statements, business licenses, insurance certificates, and the six municipal references from Florida. The incumbent contractor is Waste Pro, currently managing waste services with monthly tonnage averaging 1,414.51 tons for residential solid waste, 1,167.65 tons for commercial waste, 369.06 tons for yard waste, and 154.70 tons for recycling. A proposal security bond of ten percent of the first-year contract value is required, and the awarded contractor must provide a performance bond equal to fifty percent of estimated first-year revenue. Required insurance includes $2,000,000 general liability, workers compensation, automobile liability, $5,000,000 umbrella coverage, and $5,000,000 pollution liability. Contractors must maintain vehicles no older than six years, with frontline equipment being 2025 or newer at contract start. The solicitation does not specify set-asides for disadvantaged enterprises, though proposers must disclose any MBE or MWBE certifications for subcontractors.