City_Required_Form_-_References.pdf

This is a City Required Form for References related to a residential and commercial solid waste, yard waste, recycling collection, and disposal services contract solicitation issued by the City of New Smyrna Beach, Florida. The form requests six municipal references from proposers, with each reference requiring the contractor name or address, contract amount, start date, and end date. The City is seeking an exclusive waste management contractor to service approximately 17,601 single-family units, duplexes, triplexes, quadplexes, and 5,988 active multifamily accounts, along with a substantial commercial customer base. A mandatory pre-proposal conference is scheduled for February 4, 2026, at 11:00 am, with written questions due by February 23, 2026. Electronic proposals must be submitted through the OpenGov eProcurement Portal by April 2, 2026, at 2:00 pm. The contract term is ten years with a potential ten-year renewal option.

The evaluation committee will assess proposals on a 200-point scale, considering contractor qualifications (20 points), equipment and personnel resources (25 points), service plans and transition initiatives (55 points), and pricing (100 points). Waste Pro is the incumbent contractor, currently managing monthly tonnage averaging 1,414.51 tons for residential solid waste, 1,167.65 tons for commercial waste, 369.06 tons for yard waste, and 154.70 tons for recycling. Proposers must maintain vehicles no older than six years, with frontline equipment being 2025 or newer at contract start. A proposal security bond of ten percent of first-year contract value and a performance bond equal to fifty percent of estimated first-year revenue are required. Contractors must provide comprehensive insurance coverage, including $2,000,000 general liability, $5,000,000 umbrella coverage, and $5,000,000 pollution liability. Monthly service fees will be based on unit pricing with annual Consumer Price Index adjustments not exceeding four percent. Proposers must disclose any Minority Business Enterprise or Minority Women Business Enterprise certifications for subcontractors.