Insurance including: Group Term Life, Accidental Death & Dismemberment, Short-Term and Long-Term Disability

Florida Virtual School (FLVS) is seeking comprehensive insurance services through a Request for Proposal (RFP) issued on November 14, 2025, with proposals due by December 15, 2025, at 2:00 PM EST. The procurement encompasses Group Term Life Insurance, Accidental Death and Dismemberment (AD&D) Coverage, Short-Term and Long-Term Disability plans for approximately 3,650 active employees and retirees. Proposers must provide all-inclusive, not-to-exceed rates for a three-year contract with three optional one-year renewals, effective July 1, 2026. The RFP evaluation will use a weighted scoring system totaling 100 points, with 25 points for Qualifications, Experience, and References; 15 points for Demonstrated Ability to Meet Scope; 30 points for Disability Questionnaire and Deviation Summary; and 30 points for Cost Proposal. Key evaluation dates include a question and answer deadline of November 25, 2025, Proposal Evaluation Committee meeting on January 13, 2026, presentations and interviews on January 21, 2026, and a Notice of Intent to Award tentatively set for January 22, 2026.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The incumbent provider is Lincoln Financial Group, which currently administers the insurance plans with detailed claims experience reports showing comprehensive coverage across various insurance product lines. Proposers must demonstrate financial stability, provide SOC2 certification for contractor-hosted solutions, and comply with Florida Statutes, including public records disclosure requirements. Integration capability with Workday as the benefits system of record is mandatory, and proposers must guarantee no plan participants lose or gain coverage during the carrier transition. While specific award values are not directly stated, the claims experience reports indicate total billed premiums across insurance types reaching approximately $314,397.96, with paid claims of $159,985.12, suggesting a potential contract value in this range. The RFP requires proposers to accept payment via P-Card and provide comprehensive documentation including mandatory certifications, liability insurance certificates, and professional references.