Insurance Consultant Services

The City of New Smyrna Beach, Florida is requesting qualifications from qualified vendors for insurance consultant services with proposals due November 6, 2026 at 2:00 p.m., with written questions due October 21, 2026 at 5:00 p.m.

Respondents must demonstrate a minimum of five years' experience providing insurance consulting services to governmental entities and possess knowledge of Florida public-sector insurance requirements, municipal insurance pools, and trust awareness. The consultant must carry specified insurance coverage including Commercial General Liability ($1 million per occurrence), Automobile Liability ($1 million per person / $1 million per occurrence), Professional Liability with Errors and Omissions ($2 million per occurrence with three-year tail coverage), Pollution Liability ($1 million per claim), and Cyber Liability ($1 million per claim); all carriers must be rated no less than "A-" by A.M. Best and authorized to conduct business in Florida, with the City named as an additional insured on all policies.

The scope encompasses reviewing the City's allocation of insurance assets, premiums, and coverage needs; assisting with development and administration of an RFP for liability and related insurance coverages; evaluating proposals received and providing award recommendations; offering feedback on prior allocations; and developing annual insurance premium allocations. The City currently participates in a self-insured pool rather than operating as an independently self-insured entity.

The initial contract term is three years with two optional one-year renewal periods available upon mutual consent, for a maximum of five years. Compensation is based on the consultant's submitted fee schedule with monthly invoicing. The City anticipates selecting one firm. Proposals are limited to 30 pages and must be submitted electronically through the City's eProcurement Portal.

Evaluation criteria total 100 points per committee member: Executive Summary (5 points), Qualifications and Experience (25 points), Previous Experience and Past Performance (10 points), Capacity and Resources (10 points), Deliverables and Timeframe (25 points), and Fee Proposal (25 points). Fee proposals are scored using a lowest-cost formula whereby the lowest proposed cost receives maximum points, with others scored proportionally. The evaluation meeting is scheduled for November 18, 2026 at 10:00 a.m., with a recommendation of award to City Commission on December 8, 2026. All responses become public record subject to Florida Statutes Chapter 119. Respondents warrant that terms and conditions will remain firm for ninety days from the qualifications opening date.