26-007 TSPLOST MILLING and RESURFACING YEAR 5

The City of Griffin is seeking qualified contractors through an Invitation to Bid (ITB) for TSPLOST Milling and Resurfacing Year 5, a pavement infrastructure improvement project involving milling, resurfacing, and striping work on approximately 9.51 miles of city streets across 20 named streets within Griffin's city limits. The scope of work includes full-width milling, Type 2 9.5mm asphalt resurfacing at a spread rate of 135 lbs., thermoplastic striping, traffic control services, and complete on-site disposal of milling materials. Work must commence within 15 days of Notice to Proceed and be completed within 90 calendar days, with operations limited to 7 AM to 6 PM hours; contractors failing to meet this deadline will incur liquidated damages of $250 per day. Bidders must be qualified organizations capable of providing materials, equipment, and labor, with mandatory submission of minimum three references for similar projects completed within the past 3-4 years. Evaluation criteria include lowest responsive and responsible bid, ability to meet specifications, quality of workmanship, timeliness of completion, references, guarantees, warranties, and value-added services, with the City reserving the right to select the best-evaluated response rather than solely the lowest monetary bid. The bid submission deadline is April 16, 2026, at 2:00 PM with public opening, and a non-mandatory pre-bid meeting was originally scheduled; attendance is considered in the evaluation criteria. Bidders must complete online supplier registration and submit two copies plus one original in a sealed package, with the resulting contract not exceeding one year with four renewal options for a total period not exceeding five years, and pricing must remain firm for the initial contract term.

The procurement documents do not specify set-aside designations or restrictions limiting responses to disadvantaged enterprises or particular business types. Bidders must comply with Georgia Department of Transportation specifications and federal requirements including equal employment opportunity and environmental compliance, and must demonstrate required insurance coverage of $1,000,000 commercial general liability and workers' compensation coverage. Performance and Payment bonds equal to 110 percent of the contract amount are mandatory within 10 days of Notice of Intent to Award, while Bid Bonds are not required. Prior to award, all bidders must complete E-Verify affidavit and W-9 form submissions. McLeRoy, Inc., located in Zebulon, Georgia, has been identified as the apparent successful supplier with an award amount of $3,433,575.05, with the contract to be finalized following a ten-calendar-day protest period after the April 22, 2026 Notice of Intent to Award posting. Seven unsuccessful bidders—including Summit Construction & Development LLC, Atlanta Paving & Concrete Construction, Inc., Piedmont Paving & Grading, C.W. Matthews Contracting Co., Inc., MHB Paving Inc., Blount Construction Company, Inc., and East Coast Grading, Inc.—were determined not to meet the criteria of lowest and most responsive bid.