DRAFT Attachment 0132 - STS Phase 1 WD Process List(3).xlsx
XLSX spreadsheet 50 KB Posted
- Solicitation number
- W56HZV-20-R-0072
About this file
This document outlines the process for issuing a work directive under the Joint Light Tactical Vehicle (JLTV) Family of Vehicles program. Key steps in the process include:
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An Assistant Program Manager, engineer, or logistician delivers a draft contract scope, signed funding request, independent cost estimate, and target award date to initiate the process.
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A core integrated product team reviews the request and finalizes funding determination, statement of work, and target award date. Proposal preparation hours are then sent to original equipment manufacturers.
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If needed, government and contractor representatives bilaterally concur on the statement of work. Then the request for proposals is released with a 10 day proposal development period.
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Proposals are delivered and undergo a technical evaluation and pricing analysis. Negotiations are conducted and award documentation is prepared over a period of approximately 68 days from start to contract award.
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Text version
Cover
UNCLASSIFIED
| Draft Attachment 0132 |
| Systems Technical Support (STS) Phase I Work Directive (WD) Process List |
October 2021
Distribution Statement A – Approved for Public Release; distribution unlimited
(*Distribution Statement A only applies when form is not filled in.
Once filled check the JLTV Security Class Guide for proper distribution statement/markings)
UNCLASSIFIED
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STS Phase 1 Process Rev 9
| STS Work Directive Process Checklist (WD Concept to Contract Award) | |||
| Step # | Step Description | # of Business Days to complete | |
| (68 Days) | Completed (ü) | Date | Step in Process Category |
| 1 | APM/Engineer/Logistician delivers the following which is considered the "procurement package" in a folder on SharePoint to the STS Core IPT Review Team: |
- Draft contract scope language for the STS WD
- Signed Request To Issue Funds (RTIF) Form
- Independent Government Cost Estimate (IGCE)
- Requested Target Award Date (TAD)
| (Note: Release to the STS Core IPT using email template). | 1 | Baseline Start of WD Step | |
| 2 | The following will take place during the STS Core IPT Review: |
- STS WD # assigned
- APM/SME work with the PCO/PA to jointly determine achievable TAD
- SOW reviewed by IPT (comments/changes input, adjudication, etc) (opportunity for input across JPO)
- Funding determination (R&D or Procurement, Army, USMC, or joint) shall be established by the budget office during this time
- WD begins to be monitored on tracker
- Cabinet built in PCF by contracting (post TAD determination)
| - APM/Engineer/Logistician shall submit a request to both acquisition and contracting for 100 proposal preparation hours to be sent to OEM for SOW review and proposal preparation. | 8 | Baseline Start of WD Step | |||
| 3 | Upon STS Core IPT approval contracting sends 100 proposal preparation hours to OEM for SOW review and proposal preparation. | 2 | Days to RFP Release Step | ||
| 4 | If determined to be necessary by the APM, the APM/Engineer/Logistician shall collaborate with their contractor counterparts to reach bi-lateral concurrence on the SOW language. This step ends when bi-lateral concurrence on the SOW is reached between the Government and Contractor or the APM determines that the SOW should be released for RFP. | 10 | Days to RFP Release Step | ||
| 5 | Upon receiving SI Leadership concurrence to release the RFP. APM sends SOW to PA to release the RFP to the contractor. | ||||
| (Note: This is the step at which procurement drives award timeline) | 2 | Days to RFP Release Step | |||
| 6 | Contractor acknowledges RFP receipt and the 10 day proposal development process starts. | 10 | Days to Tech Eval and Pricing Step | ||
| 7 | Contractor delivers proposal to the Government (i.e. contracting department) | 1 | Days to Tech Eval and Pricing Step | ||
| 8 | Contract Specialist routes proposal documents in Parallel to APM/SME and the pricing team chief. Pricing team creates tech evaluation template to assist APM/SME in completing the technical evaluation. | ||||
| (Note: Pricing team cannot complete cost/price analysis until the technical evaluation is complete) | 3 | Days to Tech Eval and Pricing Step | |||
| 9 | APM/Engineer/Logistician delivers technical evaluation to pricing team in order for pricing report to be completed. | 5 | Days to Tech Eval and Pricing Step | ||
| 10 | Cost/price Analysis Memorandum (CAM) is completed and delivered to contracting in order to initiate contract negotiations. | ||||
| (Note: If applicable (depending on $ Value) a business clearance memo and legal review and certified cost/pricing data may be required which would increase timeline) | 5 | Days to Tech Eval and Pricing Step | |||
| 11 | Contract negotiations is conducted with contracting, pricing, and the contractor. | 10 | Days to complete negotiations | ||
| 12 | Upon final negotiated agreement, contracting prepares the award documentation and acquisition requests funding from budget office. | 8 | Days for WD Award | ||
| 13 | The contract modification and WD are routed in parallel to the BMO and Contractor for bi-lateral concurrence and signature to award WD | 3 | Days for WD Award | ||
| 14 | Government awards work directive to the contractor | 68 |
| Acronyms | Role of APM | |
| APM | Assistant Program Manager | Role of OEM |
| BMO | Business Management Office | Role of Contracting/Pricing |
| CAM | Cost/price Analysis Memorandum | |
| IGCE | Independent Government Cost Estimate | |
| IPT | Integrated Product Team | |
| JPO | Joint Program Office | |
| OEM | Original Equipment Manufacturer | |
| PA | Procurement Analyst | |
| PCF | Paperless Contract Files | |
| PCO | Procuring Contracting Officer | |
| R&D | Research & Development | |
| RFP | Request For Proposal | |
| RTIF | Request To Issue Funds | |
| SI | Systems Integration | |
| SME | Subject Matter Expert | |
| SOW | Statement of Work | |
| STS | System Technical Support | |
| TAD | Target Award Date | |
| USMC | United States Marine Corps | |
| WD | Work Directive |
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