RFP_25RFP13437_Exhibit B - Substitute_W-9_SD.pdf

PDF 157 KB Posted

Attached to
CACFP Financial Management System State and local contract opportunity
Solicitation number
25RFP13437
Issued by
Pennington County, South Dakota

About this file

This is a Substitute W-9 form issued by the State of South Dakota's Bureau of Financial Management (BFM) for use in the CACFP Financial Management System procurement (RFP 25RFP13437). The form serves as a Taxpayer Identification Number verification document that vendors must submit to the State Agency rather than to the IRS. The Substitute W-9 requires vendors to provide their legal name, entity designation (such as individual/sole proprietor, partnership, corporation, LLC, governmental entity, or other classification), taxpayer identification number (either SSN, EIN, or ITIN), business name and DBA information, order and remit addresses, and certification of tax compliance under penalties of perjury. The form includes optional direct deposit banking information where vendors can designate checking or savings accounts and provide ABA routing numbers for payment processing. Vendors must also provide a legible email address to receive electronic notification of payment issuance and access to the SD Vendor Self Service website portal.

The form includes sections for state agency completion, requiring assignment of a vendor number by the South Dakota Administrative Services (SDAS) for any new vendors entering the system. All fields are designed to be completed by the vendor submitting their proposal response, with the form becoming part of the official contract file. The Substitute W-9 is a mandatory requirement for contract award and ensures vendors comply with South Dakota's financial management and payment processing protocols while maintaining records of vendor identification, banking preferences, and direct communication channels for remittance notifications.

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Other files for this state and local contract opportunity

Other files attached to CACFP Financial Management System, newest first.
File Type Posted
RFP_25RFP13437 Exhibit F.docx DOCX document
RFP Document.pdf PDF
RFP_25RFP13437 Exhibit G Security and Vendor Questions v3.2 Production.docx DOCX document
RFP_25RFP13437 Exhibit D_BIT Contract Terms.docx DOCX document
Response to Offeror Questions document.docx DOCX document
RFP_25RFP13437 Exhibit E.pdf PDF
RFP_25RFP13437_Exhibit C_Certification re Prohibited Entity.pdf PDF
RFP_25RFP13437 Exhibit G Security and Vendor Questions v3.2 Production.docx DOCX document
RFP_25RFP13437_Exhibit B - Substitute_W-9_SD.pdf PDF
RFP_25RFP13437_Exhibit C_Certification re Prohibited Entity.pdf PDF
RFP_25RFP13437 Exhibit F.docx DOCX document
RFP Document.pdf PDF
RFP_25RFP13437 Exhibit E.pdf PDF
RFP_25RFP13437 Exhibit D_BIT Contract Terms.docx DOCX document
Show all 14

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Text version

State of South Dakota

BFM-0001 (V03/201907)

Substitute W-9

SEND TO THE STATE AGENCY

YOU SEND INVOICES

DO NOT send to IRS

Taxpayer Identification Number (TIN) Verification Print or Type Please see attachment or reverse for complete instructions.

This form can be made available in alternative formats to qualified individuals upon request.

Legal Name (as entered with IRS) If Sole Proprietorship enter your Last, First MI

Entity Designation (check only one) Required

Individual / Sole Proprietor Partnership C Corporation S Corporation Limited Liability Company - Individual Limited Liability Company - Partnership Limited Liability Company - Corporation Governmental Entity Hospital Exempt from Tax or Government Owned

Long Term Care Facility Exempt from Tax or Government Owned

Trust/Estate All Other Entities (specify e.g. 501(c)(3), etc.)

Taxpayer Identification Number (TIN)

Business Name If doing business as (DBA) or enter business name of Sole Proprietorship

Order Address (where order should be mailed) PO Box or Number and Street, City, State, ZIP + 4

Remit Address (where check should be mailed) PO Box or number and street, City, State, ZIP + 4

Exemptions Check Only One Required

Social Security Number (SSN) Employer Identification Number (EIN) Individual Taxpayer Identification Number for U.S. Resident Aliens (ITIN)

Exempt payee code (if any):

Exemption from FATCA reporting code (if any):

Certification Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number, AND

2. I am not subject to back up withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to back up withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding.

3. I am a U.S. person (including a US resident alien).

Printed Name Printed Title Telephone Number

Signature Date (mm/dd/yy)

Optional Direct Deposit Information Your Bank Account Number Checking

Savings Bank Routing Number (9-digit ABA #) Name on Bank Account

THIS IS A:

new direct deposit change of existing (providing old banking information required to change existing)

Old Bank Account Number Old Routing Number (9-digit ABA #) You must provide the previous banking information to make a change.

Required e-mail address (Please make this LEGIBLE)

If you provide an email address you will be sent electronic notification when a payment is issued. You will also receive a PIN for use when logging into the SD Vendor Self Service website at http://bfm.sd.gov/vendor. We will NOT share your email address with anyone or use it for any purpose other than communicating remittance information.

Information below to be completed by the State Agency. Vendor Number required for any new vendors added to SDAS.

State Agency: Agency Contact: Date: Vendor Number assigned by SDAS:

Business Name If doing business as DBA or enter business name of Sole Proprietorship:
Individual Sole Proprietor: Off
Partnership: Off
C Corporation: Off
S Corporation: Off
Limited Liability Company Individual: Off
Limited Liability Company Partnership: Off
Limited Liability Company Corporation: Off
Governmental Entity: Off
Hospital Exempt from Tax or Government: Off
Long Term Care Facility Exempt from Tax or: Off
TrustEstate: Off
All Other Entities specify eg 501c3 etc: Off
Social Security Number SSN: Off
Employer Identification Number EIN: Off
Individual Taxpayer Identification Number: Off
Printed Name:
Printed Title:
Telephone Number:
Date mmddyy:
Checking: Off
Savings: Off
Name on Bank Account:
new direct deposit: Off
change of existing providing old banking information required to change existing: Off
Old Bank Account Number:
Exempt Payee code (if any):
FATCA reporting code (if any):
Bank Account Number:
Bank Routing Number:
Old Routing Number:
e-mail address:
Legal Name as entered with IRS:
Order Address where order should be mailed:
Remit Address where check should be mailed:
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