Documented Quote - Cameras & Accessories - CMC Maintenance

The Colorado Department of Corrections is soliciting quotes under Documented Quote DQ 2027000151, as amended by Modification 1, for cameras and accessories to upgrade the security camera system at Canon Minimum Center, with responses due November 5, 2026. The only preference program is a Service-Disabled Veteran Owned Small Business (SDVOSB) evaluation criterion tied to a statutory goal of at least 3% of all contracts by dollar value, which requires SDVOSB bidders to submit U.S. Department of Veterans Affairs certification documentation.

Modification 1's Exhibit D replaces the original quantities with seven camera models totaling 150 units, led by 65 Unity8-ENT units and 36 units of model 2.0C-H6SL-D1-IR. Bids must be of equivalent quality and specifications to those listed. Additional camera equipment not on the quote may be requested by any DOC facility during the award period.

Delivery goes to Canon Minimum Center at 57500 East Highway 50 & Evans Road, Canon City, Colorado 81212, where CDOC staff install the equipment. Pricing must be all-inclusive on an FOB destination, freight-prepaid basis, with no added shipping, surcharges, or taxes. Prices remain firm for the one-year Purchase Order term, though CDOC may add an annual increase capped at 2.5% per fiscal year if mutually agreed. Vendors must give three calendar days' written notice of any delivery delay, and three missed delivery windows may result in disqualification from future CDOC solicitations for three years or indefinitely.

Required submissions include Exhibits A through G, Colorado tax compliance certification, Secretary of State registration status, and an Exhibit E disclosure of any performance outside the United States or Colorado. Exhibit F, a non-conflict of interest certification, is mandatory. Certificates of insurance are due within seven business days after the effective date and before contract issuance, from carriers rated A or better with a financial size of VII or better. Required coverage includes $1,000,000 commercial general liability and $1,000,000 per occurrence crime coverage, plus protected information coverage of $1,000,000 per occurrence and $2,000,000 aggregate. Certificates go to doc_purchasing@state.co.us. Payment settles 45 days after acceptance of a correct invoice, and invoices are emailed to Accounts Payable by the 15th of each month.