RFP_25RFP13437 Exhibit F.docx
DOCX document 73 KB Posted
- Attached to
- CACFP Financial Management System State and local contract opportunity
- Solicitation number
- 25RFP13437
- Issued by
- Pennington County, South Dakota
About this file
This is a Contractor Agreement to Comply with BIT Information Technology Security Policy document issued by the State of South Dakota for RFP 25RFP13437, which involves the South Dakota Department of Education's Division of Child and Adult Nutrition Services and the Bureau of Information and Telecommunications (BIT). The RFP seeks a qualified vendor to provide a web-based customizable financial management system for the Child and Adult Care Food Program (CACFP) to enable program operators to submit monthly bank statements and financial documentation for state review in compliance with federal requirements. The project timeline includes a customization phase from January to June 2026, a testing phase from June to September 2026, and a targeted system launch in October 2026. Key proposal submission deadlines are November 14, 2025 for Letters of Intent, December 1, 2025 for written questions, and December 29, 2025 at 5:00 PM CST for final proposals. The contract term is proposed from January 2026 through September 2028, with renewal options available for one-, two-, or three-year periods.
The RFP evaluation criteria allocate 100 total points across seven categories: cost and reliability (20 points), experience and qualifications (25 points), available resources (15 points), past performance (10 points), project locale availability (5 points), project management techniques (15 points), and ability to handle special constraints (10 points). Vendors must provide comprehensive cost proposals including itemized budgets for third-party software licenses, service desk support, disaster recovery plans, and hourly development rates for future customization. The RFP requires mandatory compliance with South Dakota BIT security policies, federal fingerprint-based background checks for personnel, and adherence to comprehensive data protection and cybersecurity standards. Contractors must certify they are not prohibited entities from China, Iran, North Korea, Russia, Cuba, or Venezuela and must disclose detailed information about their technology infrastructure, development practices, and security protocols. No specific budget range is detailed in the available documentation, and no set-aside designations for disadvantaged enterprises are explicitly specified.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| RFP_25RFP13437_Exhibit C_Certification re Prohibited Entity.pdf | ||
| RFP_25RFP13437_Exhibit B - Substitute_W-9_SD.pdf | ||
| RFP Document.pdf | ||
| RFP_25RFP13437 Exhibit G Security and Vendor Questions v3.2 Production.docx | DOCX document | |
| RFP_25RFP13437 Exhibit D_BIT Contract Terms.docx | DOCX document | |
| Response to Offeror Questions document.docx | DOCX document | |
| RFP_25RFP13437 Exhibit E.pdf | ||
| RFP_25RFP13437 Exhibit D_BIT Contract Terms.docx | DOCX document | |
| RFP_25RFP13437 Exhibit G Security and Vendor Questions v3.2 Production.docx | DOCX document | |
| RFP_25RFP13437_Exhibit B - Substitute_W-9_SD.pdf | ||
| RFP_25RFP13437_Exhibit C_Certification re Prohibited Entity.pdf | ||
| RFP_25RFP13437 Exhibit F.docx | DOCX document | |
| RFP Document.pdf | ||
| RFP_25RFP13437 Exhibit E.pdf |
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Text version
Contractor Agreement to Comply with BIT Information Technology Security Policy
Please return agreement to your designated BIT Contact
Pursuant to the terms of the Agreement between the Contractor and the State, the Contractor is required to sign this Contractor Agreement to Comply with the BIT Information Technology Security Policy (the “Policy”) on behalf of its current and future employees who will be responsible for fulfilling the requirements of the Agreement. The Contractor is responsible for ensuring that each Contractor employee complies with all information security policies and procedures found within the Policy. By signature below, the Contractor hereby acknowledges and agrees to the following:
1. In providing services under a contract, the Contractor will use non-public State of South Dakota technology infrastructure or information;
2. The Contractor will protect technology and information assets of the State from unauthorized activities including but not limited to access, disclosure, modification, deletion, and usage;
3. The Contractor agrees to follow state and federal regulations in regard to confidentiality and handling of data;
4. The Contractor has read and agrees to abide by the Policy, which is attached to the Agreement;
5. The Contractor will discuss with a state contact any violation of the Policy;
6. The Contractor understands that any individual found to have violated the Policy is subject to privilege revocation and, at the State’s discretion, may be considered a breach of the Agreement with the State;
7. Access to the technology infrastructure of the State or the State’s information is a privilege which may be changed or revoked at the discretion of BIT management;
8. Access to the technology infrastructure of the State automatically terminates upon contract termination unless otherwise agreed upon in writing by the parties; and
9. The Contractor shall promptly report violations of the Policy to the State Contact and BIT Help Desk (605-773-4357).
Acknowledgement: State of South Dakota Information Technology Security Policy
Contractor: The individual signing this form on behalf of their entire company affirms that he/she has the authority to commit the Contractor and all its employees to follow the terms of this agreement.
Contractor Signature Date BIT Contact Date
Printed Contractor name and Company name
BIT Exhibit F
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File details come from the government source that posted it. Updated .