RFP_25RFP13437_Exhibit C_Certification re Prohibited Entity.pdf
PDF 63 KB Posted
- Attached to
- CACFP Financial Management System
- Solicitation number
- 25RFP13437
- Issued by
- Pennington County, South Dakota
About this file
This is a contractor certification document required by South Dakota Executive Order 2023-02 for the CACFP Financial Management System RFP (25RFP13437) issued by the South Dakota Department of Education's Division of Child and Adult Nutrition Services. The certification requires all contractors to affirm they are not prohibited entities—defined as organizations ultimately owned or controlled by foreign nationals, foreign parent entities, or governments from China, Iran, North Korea, Russia, Cuba, or Venezuela. The RFP solicits proposals for a web-based customizable financial management system to enable CACFP program operators to submit monthly bank statements and financial documentation for state review to ensure federal compliance. The state seeks both vendor-hosted and state-hosted options with a targeted system launch in October 2026. Key submission dates include Letters of Intent due November 14, 2025; written questions due December 1, 2025; and final proposals due December 29, 2025 at 5:00 PM CST. The contract term runs from January 2026 through September 2028, with renewal options available for one-, two-, or three-year periods.
Proposal evaluation will assess cost and reliability (20 points), experience and qualifications (25 points), available resources (15 points), past performance (10 points), project locale availability (5 points), project management techniques (15 points), and ability to handle special constraints (10 points), totaling 100 evaluation points. Contractors must provide comprehensive cost proposals including itemized budgets for third-party software licenses, service desk support, disaster recovery plans, and hourly development rates for future customization. The RFP does not specify set-aside designations for disadvantaged enterprises. All contractors must comply with South Dakota Bureau of Information and Telecommunications security policies, undergo federal fingerprint-based background checks for personnel, and adhere to strict data protection and cybersecurity standards. Contractors must certify compliance with the prohibited entity requirements and acknowledge that false certifications may result in contract termination.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_25RFP13437_Exhibit B - Substitute_W-9_SD.pdf | ||
| RFP_25RFP13437 Exhibit F.docx | DOCX document | |
| RFP Document.pdf | ||
| RFP_25RFP13437 Exhibit G Security and Vendor Questions v3.2 Production.docx | DOCX document | |
| RFP_25RFP13437 Exhibit D_BIT Contract Terms.docx | DOCX document | |
| Response to Offeror Questions document.docx | DOCX document | |
| RFP_25RFP13437 Exhibit E.pdf | ||
| RFP_25RFP13437 Exhibit G Security and Vendor Questions v3.2 Production.docx | DOCX document | |
| RFP_25RFP13437_Exhibit B - Substitute_W-9_SD.pdf | ||
| RFP_25RFP13437_Exhibit C_Certification re Prohibited Entity.pdf | ||
| RFP_25RFP13437 Exhibit F.docx | DOCX document | |
| RFP Document.pdf | ||
| RFP_25RFP13437 Exhibit E.pdf | ||
| RFP_25RFP13437 Exhibit D_BIT Contract Terms.docx | DOCX document |
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Text version
CONTRACTOR CERTIFICATION REQUIRED BY
SOUTH DAKOTA EXECUTIVE ORDER 2023-02
Section 1 Definitions. The words used in this Certification shall mean:
1.1. “Prohibited Entity,” an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company, or other entity or business association, including all wholly-owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates, of those entities or business associations, regardless of its principal place of business, that is ultimately owned or controlled, directly or indirectly, by a foreign national, a foreign parent entity, or foreign government from China, Iran, North Korea, Russia, Cuba, or Venezuela;
1.2. “Executive Branch Agencies,” each state agency, authority, bureau, board, commission, department, or institution of the State of South Dakota that is controlled by the Governor;
1.3. “Contract,” any type of agreement by or on behalf of the State to sell or lease supplies or goods, or to provide services, professional services, construction, or public improvements, to the
State in return for a fee, or any other form of compensation to be paid or provided by the State;
and
1.4. “Contractor,” a vendor, supplier, construction contractor, or subcontractor that has submitted a bid or offer for or has been selected to engage in providing goods or services to the
State but does not mean a sole proprietorship or individual natural U.S. citizen.
Section 2. Certification. The undersigned hereby certifies to the State of South Dakota that:
2.1. The undersigned is not a Prohibited Entity.
2.2 If at any time after making this certification the undersigned becomes a Prohibited Entity, the undersigned will provide immediate written notice to all Executive Branch Agencies with whom the undersigned has a Contract. The undersigned understands and agrees that if the undersigned becomes a Prohibited Entity, Executive Branch Agencies may terminate any
Contract with the undersigned.
2.3 The undersigned acknowledges and agrees that Executive Branch Agencies have the right to terminate a Contract with any Contractor that submits a false certification.
Dated _______________________
Contractor:
By: _________________________________
Printed Name: ________________________
Title: _______________________________
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