Documented Quote - Cameras & Accessories - CMC Maintenance

The Colorado Department of Corrections is soliciting quotes under Documented Quote DQ 2027000151 for cameras, licenses, and accessories to upgrade the security camera system at Canon Minimum Center Maintenance, with quotes due November 5, 2026 at 2:00 p.m. MST. Modification 1, dated November 2, 2026, updates Exhibit D with a revised item list and adds an item, so bids must price the modified Exhibit D. The Department's written inquiries deadline of November 2, 2026 has passed.

The scope covers cameras, licenses, accessories, and components for the Canon Minimum Center Maintenance Unit and potentially other correctional facilities during the award period, including Arrowhead Correctional Facility, Four Mile Correctional Facility, and The Beacon. Deliveries go to the Canon Minimum Center at 57500 East Highway 50 and Evans Road, Canon City, Colorado. Department staff install the equipment. Additional equipment may be requested from any Department facility during the award period. Awardees must register in CORE, provide proof of good standing with the Colorado Secretary of State, submit insurance certificates, and complete enhanced criminal background investigations, fingerprinting, and drug testing within 30 days of award notification. Pricing must be all-inclusive of delivery, shipping, and installation, and it must remain firm for the initial term.

The initial term runs one year through June 30, 2027. The Department may renew for up to four additional one-year periods, not to exceed five years total, at its discretion and contingent on budget appropriations. Renewal pricing is calculated as an awarded percentage discount from the manufacturer's then-current MSRP, with annual adjustments capped at 2.5%. No contract value is stated.

Award goes to the responsible bidder whose acceptable quote is most advantageous to the Department, with price as the primary consideration and sample quality and delivery lead time as secondary factors. The Department's estimated notice of intent to award is November 6, 2026, and the estimated purchase order start is November 11, 2026 or later. Submissions go through bidnetdirect.com/cdoc. The single point of contact is Jennifer Garvin, Purchasing Agent IV.