CACFP Financial Management System
Closed State & local contract opportunity Posted
- Solicitation number
- 25RFP13437
- State
- South Dakota
- Responses due
Opportunity facts
- Jurisdiction
- NIGP code
Opportunity details come from postingboard.esmsolutions.com. Updated .
About this opportunity
The South Dakota Department of Education's Division of Child and Adult Nutrition Services is seeking a qualified vendor to provide a web-based customizable financial management system for the Child and Adult Care Food Program (CACFP). The system must enable program operators to submit monthly bank statements and financial documentation for state review to ensure federal compliance. The RFP (Reference Number 25RFP13437) is soliciting proposals for both vendor-hosted and state-hosted options, with a targeted system launch in October 2026 following a customization phase from January to June 2026 and a testing phase from June to September 2026. Key proposal submission dates include a November 14, 2025 deadline for Letters of Intent, December 1, 2025 for written questions, and a final proposal submission deadline of December 29, 2025 at 5:00 PM CST. The proposal evaluation will consider multiple factors, including cost and reliability (20 points), experience and qualifications (25 points), available resources (15 points), past performance (10 points), project locale availability (5 points), project management techniques (15 points), and ability to handle special constraints (10 points), for a total of 100 possible evaluation points.
The RFP does not explicitly specify set-aside designations for disadvantaged enterprises. The contract term is initially proposed for January 2026 through September 2028, with the state retaining the option to renew for one-, two-, or three-year periods. While no specific budget range is detailed, the RFP requires offerors to provide comprehensive cost proposals that include itemized budgets covering third-party software licenses, service desk support, and disaster recovery plans for vendor-hosted solutions. Vendors must also disclose hourly development rates for potential future software customization. The contract includes strict technology security requirements, including mandatory compliance with South Dakota Bureau of Information and Telecommunications (BIT) security policies, federal fingerprint-based background checks for personnel, and adherence to comprehensive data protection and cybersecurity standards. Contractors must certify they are not prohibited entities from countries like China, Iran, North Korea, Russia, Cuba, or Venezuela, and must be prepared to provide detailed information about their technology infrastructure, development practices, and security protocols.
Opportunity text
The South Dakota Department of Education's Division of Child and Adult Nutrition Services ("State") seeks a qualified vendor to provide professional services on behalf of the State of South Dakota for the purpose of meeting United States Department of Agriculture (USDA) Child and Adult Care Food Program financial management requirements as further specified in Section 3 below.
All written questions should be sent to: Rochelle.Kenzy@state.sd.us, only emailed questions will be accepted.
Each offeror may submit questions via email concerning this RFP to obtain clarification of requirements. No questions will be accepted after the date and time indicated in the above schedule of activities. Email questions to the email address listed above with the subject line "RFP#25RFP13437". The questions and their answers will be sent to all offerors that submitted Letters of Intent, submitted questions, or requested the questions and answers via email before the proposal submittal date and will be sent by the date and time indicated in the above calendar of events. Offeror may not rely on any other statements, either of a written or oral nature, that alter any specification or other term or condition of this RFP that have not originated from the SD RFP Project Contact. Offerors will be notified in the same manner as indicated above regarding any modifications to this RFP. Offerors and their agents may not contact any state employee other than the buyer of record regarding any of these matters during the solicitation and evaluation process. Inappropriate contacts are grounds for suspension and exclusion from specific procurements.
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