RFP 202510141 Amendment #1_FINAL.docx

This is a solicitation amendment issued by the State of Maine Department of Transportation, Traffic Engineering Division-Traffic Monitoring Section, for RFP #202510141 regarding a Traffic Count Software as a Service (SaaS) solution. The amendment modifies two key aspects of the original solicitation: the proposal submission deadline has been extended from December 3, 2025 at 11:59 p.m. local time to December 4, 2025 at 4:00 p.m. local time, and the Cost Proposal Worksheet (Appendix H) has been revised to include a section addressing costs for optional requirements. Proposals must be submitted to the Vendor Self Service System by the new deadline. The underlying RFP seeks a comprehensive cloud-based platform capable of managing approximately 5,000-7,000 annual portable Short Duration Counts, 130+ Continuous Count Sites, 22 Continuous Turning Movement Sites, and 16 Weigh in Motion sites, with potential expansion to 12,000 portable counts. The contract will commence January 10, 2026, and extend through March 9, 2029, with two potential three-year renewal periods extending the relationship through March 9, 2035. The solution must support integration with multiple equipment types and federal reporting requirements.

Evaluation will be conducted on a 100-point scale with 20 points for organizational qualifications, 50 points for proposed services and technical assessment, and 30 points for cost proposals, using a mathematical formula where the lowest bid receives maximum cost points. The incumbent provider is Drakewell Inc. The contract is federally funded and requires compliance with Federal Funding Contract Rider D. The State anticipates one award and reserves the right to conduct vendor demonstrations and negotiate with the highest-ranked bidder. Successful vendors must provide comprehensive implementation services including system configuration, data conversion of current and up to ten years of historical data, training for departmental users and external consultants, and deployment support. Payment terms are net 30 upon receipt of accurate invoices. No specific small business or disadvantaged enterprise set-asides are mentioned in the amendment.