RFP#202509130 Selection Package_Final (1).pdf

This Request for Proposal (RFP) #202509130 is issued by the Maine Department of Transportation (MaineDOT), Traffic Engineering Division-Traffic Monitoring Section, seeking a Traffic Count Software as a Service (SaaS) solution. The procurement targets a comprehensive cloud-based platform capable of managing approximately 5,000-7,000 annual portable Short Duration Counts (SDCs), 130+ Continuous Count Sites (CCSs), 22 Continuous Turning Movement Sites, and 16 Weigh in Motion sites, with potential future expansion to 12,000 portable counts. The solution must support full data collection, processing, quality control, scheduling, and reporting functionalities, including federal reporting requirements such as HPMS and TMAS submissions, and integrate with multiple equipment types including Gridsmart, Miovision, Rekor, Currux, ECM HERA, ECM HESTIA, and Kistler Data Logger cameras and sensors. The deadline for submitting questions is November 17, 2025, at 11:59 p.m. local time, with proposal submission due December 3, 2025, at 11:59 p.m. local time via the Vendor Self Service system. The initial contract performance period runs from January 10, 2026, through March 9, 2029, with two potential three-year renewal periods extending the contract through March 9, 2035. Proposals will be evaluated on a 100-point scale, with 20 points for organizational qualifications, 50 points for proposed services and technical assessment, and 30 points for cost proposals.

The incumbent vendor is Drakewell Inc., and the contract will be federally funded, requiring compliance with Federal Funding Contract Rider D. The successful vendor must provide comprehensive implementation services, including system configuration, data conversion of current and up to ten years of historical traffic count data, training for departmental users and external consultants, and deployment support. Cost proposals will be scored using a mathematical formula where the lowest bid receives 30 points, with subsequent bids scored proportionately lower. The State will process payments on net 30 terms upon receipt of accurate invoices. No specific small business or disadvantaged enterprise set-asides are mentioned in the procurement. The Department reserves the right to conduct vendor demonstrations and may negotiate with the highest-ranked bidder. The total contract value is not explicitly stated but will cover setup, three years of services, potential renewals, and comprehensive implementation support.