RFP Supplemental Files Folder - Part I.zip

This is a Request for Proposal (RFP) supplemental files folder for the Maine Department of Transportation (MaineDOT), specifically the Traffic Engineering Division-Traffic Monitoring Section, seeking a comprehensive Traffic Count Software as a Service (SaaS) solution under RFP #202510141. The procurement targets a cloud-based platform capable of managing approximately 5,000–7,000 annual portable Short Duration Counts, 130+ Continuous Count Sites, 22 Continuous Turning Movement Sites, and 16 Weigh in Motion sites, with potential future expansion to 12,000 portable counts. The solution must support complete data collection, processing, quality control, scheduling, and reporting functionalities, including federal reporting requirements such as HPMS and TMAS submissions. The RFP requires integration with multiple equipment types including Gridsmart, Miovision, Rekor, Currux, ECM HERA, ECM HESTIA, and Kistler Data Logger cameras and sensors. The deadline for submitting questions is November 17, 2025, and proposals are due December 3, 2025, both at 11:59 p.m. local time via the Vendor Self Service system. The initial contract performance period runs from January 10, 2026, through March 9, 2029, with potential extensions through two additional three-year renewal periods, potentially extending to March 9, 2035.

Proposals will be evaluated on a 100-point scale, with 20 points allocated to organizational qualifications, 50 points to proposed services and technical assessment, and 30 points to cost proposals, using a mathematical formula where the lowest bid receives 30 points with subsequent bids scored proportionately lower. The current service provider is Drakewell Inc., and one award is anticipated. The contract is federally funded and requires compliance with Federal Funding Contract Rider D. The successful vendor must provide comprehensive implementation services, including system configuration, data conversion of current and up to ten years of historical traffic count data, training for departmental users and external consultants, and deployment support. The State will process payments on net 30 terms upon receipt of accurate invoices. No specific small business or disadvantaged enterprise set-asides are mentioned, and the Department reserves the right to conduct vendor demonstrations and may negotiate with the highest-ranked bidder.